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We are currently looking for an Accounts Payable Manager for our local Addison TX, office.

Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Job Overview: Primary focus of this position is to manage and lead Rolfson’s accounts payable operations, which currently includes one accounts payable specialist.

Benefits:

+ Medical, Dental, and Vision health insurance elections

+ 401K with a 4% company match

+ Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost

+ Voluntary STD, Life, Accident coverage, Hospital Indemnity, Critical Illness, and Identity Theft

+ Weekly Pay

+ Pay Card option

+ Online pay stub access

+ 24-7 office support

Responsibilities :

+ Manage Rolfson Oil's accounts payable and credit card activities.

+ Manage invoices received, get approval, and manage check runs, ensuring vendors are paid in a timely and accurate manner.

+ Ensure invoices are property coded and processed using Concur’s invoice module.

+ Daily processing of fuel orders, bills of lading (BOL’s), and invoices. Accuracy and timeliness for this data into the AP system is extremely important.

+ Ensure BOL’s and invoices are collected and reconciled daily.

+ Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.

+ Contact suppliers to request credits for incorrect billing, missing invoices, etc.

+ Complete credit application requests.

+ Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.

+ Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.

+ Working with suppliers to verify account set up and get W-9’s for reporting.

+ Coordination and filing of annual vendor 1099s.

+ Ensure data imports and invoice entry into QuickBooks using Excel, and various supplier portals.

+ Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.

+ Assisting the Finance Department with other projects as assigned.

Requirements:

+ Experience managing accounts payable department/staff

+ Experience with QuickBooks and Concur

+ Prior management experience

+ Ability to handle (and keep current) high transaction volumes

+ Strong attention to detail, deadlines and discretion

+ Good working knowledge of Microsoft Excel and Word

+ Good customer service skills, verbal and written

+ Able to multitask in a high pace environment

+ Must be organized

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