• Exec. Secretary / Administrative Asst. EP 3

    Knowledge Builders Inc. (Albany, NY)


    Exec. Secretary / Administrative Asst. EP 3-2025

     

    + Full-time

    + 89 Washington Ave Albany, NY 12234

    + Starting at $17 /HR depending on Experience

    + Due to vacancies, the Charter School Office (CSO) lacks support staff to assist with daily operations, including customer service and day-to-day office tasks. The inclusion of a temp will fill this gap, helping to maintain efficient office function, increase overall productivity, and provide timely responses to customer requests for assistance.

     

    The CSO expects that a temp will be needed to fill this critical office role for several months, up to one year.

    Admin Asst Temp – Expected Tasks & Duties

    1. Telephone reception – provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested.

    2. Management of written correspondence - sort, track, and distribute mail to appropriate staff; prepare written correspondence to be sent under Executive Director's signature, appropriately formatted on office letterhead; file documents as required.

    3. Prepare and send email correspondence and/or Charter School Office (CSO) notifications to internal staff and Department members and external schools, districts, and other stakeholders.

    4. Assist staff with clerical needs such as photocopying, scanning, and filing of documents.

    5. Provide excellent customer service to individuals who send emails to the office inbox by forwarding the email to the appropriate staff member, and/or responding to the email in a timely manner.

    4. Travel and appointments - prepare travel forms for approval and maintain travel log; schedule appointments for Executive Director and staff; organize Zoom or Teams meetings and webinars.

    6. Place work orders for office equipment, telephone, and software for current and new staff; follow up on requests to ensure completion.

    7. Assist in the management of office procedures – implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.

    + Click to Apply (https://evoportalus.tracker-rms.com/KnowledgeBuilders/apply?jobcode=18974)