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Administrative Assistant 5-OCOS

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Administrative Assistant 5-OCOS

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50668330-112525EL-OCOS

Department

Education-State Activities

Opening Date

11/26/2025

Closing Date

12/7/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This position is located in Baton Rouge, LA

Office of Chief of Staff

Job Focus Area

At the Louisiana Department of Education, the Office of the Chief of Staff drives organizational effectiveness by coordinating operational functions and ensuring the agency’s work aligns with statewide education priorities. Our mission is to support every child’s success by fostering a high-performing, service-oriented organization that delivers clear, timely, and accessible information to educators, families, policymakers, and the public.

We’re seeking an Administrative Assistant 5 to join this fast-paced, mission-driven team. Reporting directly to the Chief of Staff, this role is a central point of connection across the agency, providing accurate and timely information on all LDOE services, initiatives, and programs to internal staff, BESE, the Legislature, local education agencies, other state partners, and the public.

This opportunity is ideal for a detail-oriented professional who excels at communication, coordination, and anticipating organizational needs. As part of a team that advises, manages, and oversees key operational priorities, you’ll play a vital role in supporting effective and responsive operations that advance educational outcomes statewide.

Applicants with the following experience are encouraged to apply:

+ Experience supporting executive-level leadership, including managing complex calendars, communications, and high-priority requests.

+ Strong written and verbal communication skills, with the ability to clearly relay information to diverse internal and external stakeholders.

+ Knowledge of state government operations or experience working with BESE, the Legislature, or education agencies.

+ Proven ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and attention to detail.

+ High level of professionalism and discretion in handling sensitive or confidential information.

+ Proficiency with Microsoft Office Suite and collaboration tools (e.g., Outlook, Word, Excel, PowerPoint, Teams).

Candidates with the following skills and competencies are encouraged to apply:

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Acting Decisively:The ability to make decisions quickly and effectively.

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Demonstrating Business Acumen:The ability to understand how the organization operates to achieve its objectives.

+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Job Duties:

As an Administrative Assistant 5, you will support the Office of the Chief of Staff in ensuring smooth, effective agency operations. In this role, you will:

+ Provide high-level administrative support to the Chief of Staff, including managing calendars, scheduling meetings, organizing documents, and prioritizing communication needs.

+ Coordinate the flow of information across divisions to ensure timely, accurate responses to inquiries and requests.

+ Prepare, review, and distribute correspondence, reports, and briefing materials for leadership and external stakeholders.

+ Assist in organizing and supporting agency-wide initiatives, meetings, and operational activities aligned with LDOE’s education priorities.

+ Maintain organized systems for tracking requests, deadlines, and key operational processes to support efficient day-to-day workflow.

+ Handle sensitive and confidential information with discretion and professionalism at all times.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are Monday - Friday. Work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

+ Yes

+ No

02

Do you have experience supporting executive-level leadership (e.g., Chief of Staff, agency heads, senior administrators) in a fast-paced environment?

+ Yes

+ No

03

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

04

Do you have experience managing or coordinating information flow across multiple departments, agencies, or stakeholder groups?

+ Yes

+ No

05

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

06

Do you have experience working within state government, an education agency, or with entities such as BESE or the Legislature?

+ Yes

+ No

07

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

08

Are you proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms such as Microsoft Teams?

+ Yes

+ No

09

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

10

Do you have experience handling confidential or sensitive information with discretion and professionalism?

+ Yes

+ No

11

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

12

Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ I have no experience and/or am uncomfortable acting decisively

+ I have limited experience or require assistance to act decisively

+ I can act decisively

+ I can act decisively and help others improve their ability to act decisively

13

Explain your rating by providing specific and relevant examples in the box below.

14

Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ I have no experience and/or am uncomfortable acting with ethics and integrity

+ I have limited experience or require assistance to act with ethics and integrity

+ I can act with ethics and integrity

+ I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

15

Explain your rating by providing specific and relevant examples in the box below.

16

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

17

Explain your rating by providing specific and relevant examples in the box below.

18

Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ I have no experience and/or am uncomfortable following policies and procedures

+ have limited experience or require assistance to follow policies and procedures

+ I can follow policies and procedures

+ I can follow policies and procedures and help others improve their ability to follow policies and procedures

19

Explain your rating by providing specific and relevant examples in the box below.

20

Are you a current employee of the Louisiana Department of Education? please note: Teachers and other employees of the school system are not considered employees of the LA Department of Education:

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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