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ADMINISTRATIVE COORDINATOR 1/2/3/4

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ADMINISTRATIVE COORDINATOR 1/2/3/4

Salary

$1,820.00 - $3,120.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

AC1234-215179-112525KK

Department

Louisiana Works

Division

Office of Workers' Compensation

Opening Date

11/25/2025

Closing Date

12/5/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Office of Workers’ Compensation

Division: Hearings District 5

Under general supervision, theAdministrative Coordinator 1/2/3/4provides administrative and legal secretarial support to the Workers' Compensation Judge, and acts as liaison with the public concerning administrative and minor legal matters, requiring a working knowledge of Workers' Compensation procedural rules and statutes.

TheOffice of Workers’ Compensation Administration (OWCA)in Louisiana oversees the enforcement and administration of workers’ compensation laws, aiming to support early return-to-work efforts and improve workplace safety. We do not process individual workers' compensation claims or issue benefit payments.

For more information, please visit this website link:Louisiana Works - Workers' Compensation (https://www.laworks.net/Divisions.asp)

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Using Data:The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .

Job Duties and Other Information

Job Duties:

+ Assembles records and exhibits in a form acceptable to each Court of Appeals, certifies as true and accurate the record of proceedings held before the Workers' Compensation Judge, and transmits the record to the appropriate Court of Appeals as required.

+ Independently collects bonds on all suspensive appeals. Estimate appeal costs. Prepares and sends estimated cost bills to the parties appealing. Monitors appeals and ensures that estimated appeal costs are paid in a timely manner.

+ On behalf of the State files Rules to Show Cause before the Workers' Compensation Judge why appeals should not be dismissed for failure to pay estimated appeal costs in a timely manner.

+ Copies all checks received in the district hearing office and inserts a copy in the file. Record checks on the computer to ensure that the original check is submitted to Financial and Compliance in Baton Rouge.

+ Monitors requisitioning of office supplies and equipment

+ Receives, maintains, and encodes (ISIS System) invoices and receiving reports of all district equipment, services, and supplies.

+ Utilizes the internet to log district inventory.

+ Reviews Request for Approval of Compromise or Lump Sum settlements and recommends approval or rejection to the Workers' Compensation Judge.

+ Plans, organizes, directs, and controls the work of student workers who provide clerical support for the district hearing office.

+ Serves as back-up to the Dispute Resolution Specialist (DRS) for all duties of the DRS position.

+ Other duties as assigned

Position Specific Details:

Appointment Type:Probational / Job Appointment / Promotional / Detail to Special Duty

Career Progression Group: Administrative Coordinator 1, Administrative Coordinator 2, Administrative Coordinator 3, or Administrative Coordinator 4

Please click on the links below to learn more about each job level:

ADMINISTRATIVE COORDINATOR 1 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040)

ADMINISTRATIVE COORDINATOR 2

ADMINISTRATIVE COORDINATOR 3 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060)

ADMINISTRATIVE COORDINATOR 4

How to Apply:

No Civil Service test score is required to be considered for this vacancy.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

To apply for this vacancy, click on the“Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

All applicants selected for employment must submit to drug screening and a background check.

For further information about this vacancy, contact:

Kedrick Kennedy

[email protected]

Louisiana Works is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

06

Explain your rating by providing specific and relevant examples in the box below.

07

Do you have experience with processing checks?

+ Yes

+ No

08

Do you have experience working in a court office?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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