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Business Office Manager Summary

As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.

Essential Job Functions:

+ Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.

+ Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities

+ Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.

+ Prepare and submit monthly resident billings for services provided.

+ Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.

+ Monitor and manage the accounts receivable and collection processes.

+ Pursue past due accounts persistently and maintain proper back-up documentation.

+ Obtain and submit all required documentation to bill third party payers as per program/company guidelines.

+ Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.

+ Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.

+ Provide statistics to audit and reimbursement for year-end processing.

+ Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.

+ Create a positive on-boarding experience for new hires.

+ Bi-weekly payroll responsibilities

Office Manager Minimum Qualifications:

+ Bookkeeping experience.

+ Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.

+ Amazing customer service and communication skills.

+ Excellent self-discipline and patience.

+ Self-motivated, able to keep up with this demands of this position.

+ Genuine caring for and interest in elderly and disabled people in a nursing facility.

We want to support your work and life balance, so we have flexible shifts available – and would love to speak with you about what interests you.

+ Flexible Shifts

+ Tuition reimbursement

+ Full time employees have access to full benefits; medical, dental, vision, and disability

+ Employer paid life insurance

+ Flexible savings account, including medical & dependent

+ Paid Time Off available to all employees

+ 401(k) Retirement savings program with employer contribution