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Details

**Open Date** 11/25/2025

**Requisition Number** PRN43690B

**Job Title** Coordinator, Project

**Working Title** Project Coordinator

**Career Progression Track** C

Track Level

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Business hours. Monday-Thursday, in-person required; Friday, option to work remotely. This position is located at 27 S. Mario Capecchi Dr. Salt Lake City, UT 84112.

**VP Area** U of U Health - Academics

**Department** 01475 - Academic Success Program

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $18.50 – 19.50/hourly

**Close Date** 01/25/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The**Academic Success Program**with the Spencer Fox Eccles School of Medicine ( SFESOM ) provides a comprehensive approach to medical student success. Our staff is committed to supporting the University of Utah medical students by providing academic mentoring, tutoring services, workshops, and learning resources. The Project Coordinator will oversee the procedural matters for the Academic Success Program ( ASP ), by providing administrative support to senior department personnel, planning and coordinating scheduling, budgeting, and administrative tasks, and supporting the ASP team staff by facilitating logistics such as meetings, conference rooms, conference calls, etc.

Our generous University staff**benefits package**includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

1. Coordinate procedural matters regarding the day-to-day operations of ASP . Schedule student appointments. Answer student questions and refer to appropriate departments. Answer phones and student emails. Respond to student, staff, and faculty inquiries and concerns.

2. Coordinate all logistical and scheduling aspects of ASP programming (workshops, training, supplemental instruction, meetings, etc.) including room reservations, collecting RSVPs, ordering food, marketing, and in-person event management. Events may include but are not limited to, Step 1 practice test sessions, ASP workshops and class meetings, ASP mentor meetings, ASP focus groups, rooms for NBME shelf retake exams, etc.

3. Proctor shelf exam remediation exams as needed.

4. Maintain, distribute, and track NBME clerkship shelf practice test vouchers, Step 1 practice test vouchers, and Step 2 practice test vouchers. Monitor student performance and progress of students on practice assessments. Inform project staff of voucher needs.

5. Manage all ASP Canvas courses. Identify the specific content needs of each course, post content and resources for each course, and add the appropriate students, ASP staff, and program mentors.

6. Coordinate ASP Resource Library processes and procedures.

7. Take minutes for all ASP and SA staff meetings. Distribute minutes to ASP staff.

8. Track ASP office supply needs. Oversee all aspects of ordering consumable office supplies, as well as necessary staff equipment and technology, supply student resources, and NBME vouchers.

9. Advise students and others regarding SFESOM and ASP programs, policies, and procedures, including related technical issues.

10. Provide computer support for ASP staff as needed and coordinate needs with SOM IT staff.

11. Prepare reports as requested specific to ASP resource library, student attendance/participation at ASP events, student progress, and ASP supply needs.

12. Assist with ASP website maintenance.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Six years related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.