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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500478 OR Surg Nursing/SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Under the direction of the Director of Nursing Perioperative Serivces provides high-level administrative support of a complex and sensitive nature requiring attention to detail and timelines, and ability to work independently with a high degree of efficiency. With minimum direction and considerable latitude for independent judgment; performs routine and non-routine duties for Perioperative Services requiring sensitivity to the needs and concerns inside and outside the department Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University.

Responsibilities:

+ Proactively and effectively manages the time and calendar of Perioperative Services' leadership. Anticipates the needs of the leadership team.

+ Schedules meetings and events for the Director of Perioperative Nursing, Assistant Directors and Nurse Managers.

+ Oversees all arrangements for business meetings and events sponsored by the department by securing onsite/offsite location; presentation materials; IT requirements; catering; reservations, etc.

+ Schedules Division's shared conference room space.

+ Manages all daily operations of the office including mail.

+ Records, maintains, and distributes agendas, obtains information, distributes minutes from the Assistant Director Meeting and Perioperative Nurse Manager Meeting held biweekly; follows up on action items as requested.

+ Assists with Division communications.

+ Copying, scanning and faxing.

+ Assists with developing PowerPoint slide and poster presentations.

+ Composes routine and ad-hoc correspondence.

+ Finance Support

+ Prepares and tracks Capital paperwork, identifies and addresses invoice discrepancies.

+ Strong knowledge and frequent usage of McKesson Supply Chain Management (PMM) in the processing, receiving, and follow-up of capital purchases for the operating room.

+ Responsible for Division scanning of all forms and paperwork for electronic filing promptly.

+ Routes and tracks signature process for personnel forms/salary distribution changes.

+ Identifies and pursues issues (non-personnel) related to monthly reconciliation, including undocumented expenditures, payment follow-up, etc. Researches, follows up and collects supporting documentation identified as missing through the department's monthly account reconciliations.

+ Processes expense reports, requests for payments, cataloguing files and documents.

+ Requests for payment, travel and conference, 312 requisitions, employee expense reimbursements, etc.

+ Orders supplies, reconciles packing slips, and distributes/stores purchased items, keeping office supplies organized and accessible.

+ Initiates all procurement orders including University SOLO items.

+ Monitors department budgets for nursing, and manages paperwork submissions for reimbursement

+ On-boarding of new faculty and staff in Perioperative Services.

+ Assists with preparation and orientation of new faculty and staff, including computer and phone set up, building access, keys, etc. as well as acting as the new hire's initial point of contact.

+ Responsible for locker assignment for all OR staff

+ Serves as OR Gatekeeper by providing specific OR swipe access, both initiating and deactivating as needed.

+ Routinely responsible for obtaining swipe reports used to monitor swipe discrepancies.

+ Grants all Perioperative staff with initial access to scrubs.

+ Acts as direct liaison between staff and Cintas (scrub vendor) for all matters regarding scrub maintenance

+ Efficiently resolves scrub discrepancies through internal tracking mechanism and working with Cintas.

+ Human Resource Management

+ Assists with HR matters, such as, scheduling interviews and maintaining accurate logs of candidates interviewed and hired.

+ Verifies and approves time for staff in Perioperative Services.

+ Maintains time-off calendar.

+ Processes various HR forms.

+ Act as Division Ambassador by maintaining an open demeanor and helpful resource to individuals from both within and outside of the Division

+ Provides cross-coverage for Sterile Processing administrative assistant, which requires the management of the monthly billing as well as other duties.

MINIMUM EDUCATION & EXPERIENCE

- Associate's degree and 2 years of relevant administrative experience required

- Bachelor's degree preferred

- Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

- Ability to maintain confidentiality required

- Exceptional organizational, time management and administrative skills required

- Strong communication skills, both verbal and written required

- Strong technical skills, including a high level of proficiency in Microsoft Office required

LICENSES AND CERTIFICATIONS

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.