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At Houston Methodist, the Contract System Administrator position is responsible for leading efforts to develop, implement, and support the standardized contract management processes and principles for both internal stakeholders and external partners. This individual oversees a comprehensive contract management system that supports the full contract lifecycle, facilitates issue resolution, enhances communication, and ensures transparency throughout the contracting and post-contract phases by building strong relationships with internal teams. The Contract System Administrator collaborates with Legal to create and maintain contract templates, workflows, checklists, and standardized language to ensure consistency and compliance. This role also supports leadership of the contract support team, including Contract Coordinators, to ensure standardized execution of the contract lifecycle.

PEOPLE ESSENTIAL FUNCTIONS

+ Responds to all communications from internal/external customers within defined service level agreement.

+ Meets with assigned departments at least quarterly.

+ Partners with Value Analysis Team to complete product conversions.

SERVICE ESSENTIAL FUNCTIONS

+ Participates in request for proposal (RFP) process and obtains informal bids/quotes. Manages bid process through contract award and product set up in materials system and with distributor.

+ Coordinates weekly meetings with distributor for synchronization of contracting price and details.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

+ Responsible for audits of contract performance across all areas of assigned categories to ensure that the Health System is maximizing and obtaining earned contract value.

+ Performs maintenance/distribution of contract modifications including terms and/or pricing with appropriate stakeholders.

FINANCE ESSENTIAL FUNCTIONS

+ Evaluates and prioritizes existing contracts for opportunities to improve contract benefits and/or reduce costs based on annual work plan savings in assigned discipline. Works closely with Value Analysis to determine most advantageous participation.

+ Research and analyze GPO contracts to identify the most cost-efficient contract opportunities.

+ Ensures contract compliance with terms and conditions to achieve cost savings. Prepare financial analysis necessary to arrive at financial impact and report findings on a monthly basis.

+ Negotiate contract pricing, terms and conditions in addition to monitoring price compliance throughout the lifecycle of the contract. Addresses contract price conflicts in conjunction with Buyer.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

+ Review current and existing contracts to identify additional value add for Houston Methodist.

+ Identify areas of contract opportunity to increase contract penetration and reduce costs.

+ Assumes responsibility for own professional development. Completes the My Development Plan (MDP).

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

+ Bachelor's degree in Supply Chain, Business or related field

+ Master's degree in Supply Chain or Business or related field preferred

WORK EXPERIENCE

+ Five years of experience in contracting and supply chain; for internal employees four years of experience in contracting and supply chain

LICENSES AND CERTIFICATIONS - REQUIRED

+ N/A

LICENSES AND CERTIFICATIONS - PREFERRED

+ CCMA - Certified Contract Management Associate (NCMA)

KNOWLEDGE, SKILLS, AND ABILITIES

+ Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

+ Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

+ Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

+ Possess ability to work with complex legal documents.

+ Ability to communicate effectively and professionally to engage clinical and non-clinical staff, vendors, and distributors.

+ Ability to manage large volumes of contracts in different stages of completion.

+ Ability to conduct due diligence of contract details before recommendation to sign, such as assessment of clinical needs, financial impact, and terms and conditions.

+ Ability to perform in a self-directed, fast-paced environment with changing deadlines and priorities.

+ Ability to initiate and facilitate problem-solving processes when issue or concerns are identified.

+ Knowledge of medical/surgical supplies and equipment is desirable.

+ Demonstrated competency in Microsoft Office products.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

+ Uniform No

+ Scrubs No

+ Business professional Yes

+ Other (department approved) No

ON-CALL*

_*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below._

+ On Call* No

TRAVEL**

_**Travel specifications may vary by department**_

+ May require travel within the Houston Metropolitan area Yes

+ May require travel outside Houston Metropolitan area Yes

Company Profile:

Houston Methodist is one of the nation’s leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.

Houston Methodist is an Equal Opportunity Employer.