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Facilities Coordinator

The Facilities Coordinator provides day-to-day support for workplace operations, helping to ensure that offices remain safe, clean, and functional. This entry-level role is focused on responding to facility-related service requests, coordinating with vendors for routine maintenance, and assisting with mailroom duties as needed. The Facilities Coordinator works closely with the Corporate Services Operations Manager and Regional Facilities Manager to deliver a positive and efficient workplace experience.

Key Responsibilities and Duties

+ Monitors and responds to facility service tickets, such as requests for cleaning, lighting, HVAC issues, parking, or minor repairs.

+ Supports basic workplace projects or moves under the guidance of the Corporate Services team.

+ Logs service requests and tracks status to ensure timely resolution and follow-up.

+ Communicates with employees to provide updates on ticket progress and completion.

+ Schedules service appointments with approved vendors for routine maintenance and repairs.

+ Meets vendors on-site as needed to provide access and ensure work is completed as scheduled.

+ Helps onboard new vendors by gathering required documents and scheduling site visits.

+ Keeps vendor contact lists and service records up to date.

+ Conducts basic site walk-throughs to check for cleanliness, safety concerns, or maintenance needs.

+ Assists with setting up workspaces or conference rooms for new employees or meetings.

Educational Requirements

+ University (Degree) Preferred

Minimum Qualifications

+ 2+ year of experience in a customer service, administrative, or facilities support role.

+ Basic knowledge of office operations and building maintenance processes.

+ Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

+ Strong organizational skills and attention to detail.

+ Ability to communicate effectively with employees and vendors.

+ Reliable and punctual with the ability to manage multiple tasks in a fast-paced environment.

Preferred Qualifications

+ Associate degree or coursework in Facilities Management, Business Administration, or related field (highly preferred)

+ 3+ years of experience in facilities coordination or workplace operations.

+ Familiarity with service ticketing systems and vendor management.

+ Knowledge of basic safety standards and building compliance requirements.

+ Experience coordinating office moves or small workplace projects.

+ Strong problem-solving skills and ability to work independently with minimal supervision.

Role Specific Work Experience

+ 2+ Years Required; 3+ Years Preferred

Physical Requirements

+ Physical Requirements: Sedentary Work

Career Level

6IC

Posting end date: 12/1/2025

Job Seeker Notice

EverBank, N.A. is a nationwide specialty bank providing high-value products and services to consumer and commercial clients nationwide. As a pioneer in online banking, we offer convenient digital access for clients 24/7, in addition to phone banking services and a network of financial centers.

The Company's commitment is to deliver to our clients high-performing, high-yield solutions backed by exceptional service, always giving them the advantage they expect, to make the most of their money.

VEVRAA Federal Contractor

Member FDIC

Notice to Job Seekers (https://everbank.com/about/careers/notice-to-job-seekers)

**Pay Range** $31 - $41

EverBank, N.A. is an equal opportunity (EEO) employer, dedicated to maintaining a work environment free of bias, harassment, discrimination and retaliation. As an EEO employer, EverBank expressly prohibits discrimination, harassment and retaliation based on protected characteristics such as race, creed, ethnicity, color, age, religion, sex, sex stereotype, pregnancy, sexual orientation, gender, gender identity, gender expression, transgender status, marital status, national origin, ancestry, physical or mental disability, genetic history and information, or military or veteran status. Providing a safe, inclusive environment is a priority at EverBank and, consistent with that mission, EverBank considers all qualified applicants for employment regardless of protected status.

We will not discharge or in any other manner discriminate against associates or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another associate or applicant. However, associates who have access to the compensation information of other associates or applicants as a part of their essential job functions cannot disclose the pay of other associates or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by us, or (c) consistent with our legal duty to furnish information.