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Billing Administrator

Job Description

The Billing Administrator will be responsible for gathering and organizing billing data, creating and submitting invoices through client platforms, tracking invoice lifecycles, ensuring contract compliance, and maintaining communication with the Operations Team regarding any discrepancies.

Responsibilities

+ Prepare and track billing information using Microsoft Excel, Smartsheet, or similar tools.

+ Create and submit invoices to customers through various client portals.

+ Research and resolve billing issues, coordinating as needed with customers, Financial Controls, and ensure compliance with client contracts, guidelines, and billing requirements.

+ Enter invoices and credit memos into the accounting system.

+ Verify payroll hours and billing rates against timesheets.

+ Support monthly Work-in-Process reporting by confirming payment and billing data.

+ Assist with compiling information for internal and external audits.

+ Monitor overdue invoices and assist in resolving outstanding issues.

+ Maintain accurate billing and financial records; perform additional administrative duties as needed.

Essential Skills

+ Proficiency in Excel (including pivot tables and VLOOKUP's) and Microsoft Office.

+ Experience with Vista and Smartsheet.

+ Strong data entry skills.

+ Excellent customer service and administrative support abilities.

Additional Skills & Qualifications

+ Teachability is prioritized over experience with AR/AP/Payroll.

+ Construction industry experience is a nice-to-have.

+ Ability to handle high volume of invoices (100-200 invoices/day).

Work Environment

The position is fully onsite, Monday through Friday.

Contact Me!

Catherine Sullivan

View my availability here:

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Job Type & Location

This is a Contract position based out of Cloverdale, VA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cloverdale,VA.

Application Deadline

This position is anticipated to close on Dec 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.