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COURT PROGRAM SPECIALIST II - 22011774

Date: Dec 1, 2025

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Requisition No: 864590

Agency: State Courts System

Working Title: COURT PROGRAM SPECIALIST II - 22011774

Pay Plan: State Courts System

Position Number: 22011774

Salary: Monthly Salary $4290.34

Posting Closing Date: 01/31/2026

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Court Program Specialist II

Key West, Monroe County, Florida

Position Number 2210654

Annual Salary: $51,484.08*

*Salary includes a Cost Area Differential (CAD) as approved by the Office of the State Court Administrator.

Why You’ll Love This Role in the Florida Keys

+ Work in Paradise:Spend your days cjust a stone’s throw from tropical ocean views, swaying palm trees, and lively island culture.

+ Dynamic Environment: The Florida Keys court system handles a diverse range of cases—so no two days are the same.

+ Professional Growth: Collaborate with experienced judges, attorneys, and fellow court staff who value your expertise.

Position Overview

The essential function of this position within the Circuit is to assist judges and magistrates in the administration and timely disposition of cases in the civil, probate, guardianship, family, domestic violence and mental health divisions through case management, case monitoring, and program implementation. The employee in this position is responsible for providing information to and interacting with judges, trial court staff, attorneys, litigants, ancillary agency staff and the general public; reviewing filings; managing and preparing cases for court hearings; attending hearings and other trial court proceedings; maintaining a record/filing system; scheduling hearings; and performing related complex administrative support functions. The employee is also responsible for reviewing time standard reports and serving the court by reviewing court files for timely progression of cases.

Key Responsibilities

Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment, attention to detail, consistent job performance, reliability, significant organization, excellent communication skills, and the ability to follow the limitations of service guidelines so that the unlicensed practice of law is not performed.

ESSENTIAL DUTIES AND RESPONSIBILITIES: CIRCUIT CIVIL DIVISION

Employees in this classification will be assigned to one or multiple divisions outlined below, but will be cross-trained in all divisions to assist when necessary. Employees may also perform other duties as assigned and articulated by the Director of Case Management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Duties and responsibilities relate to cases involving civil, probate, guardianship, involuntary civil commitment of sexually violent predators, and mental health cases.

Duties and Responsibilities - Court Program Specialist in the Circuit Civil Divison :

+

+ + Serve as point of contact for litigants and attorneys requesting information on procedural issues, scheduling, and processing of orders for civil, probate, guardianship and mental health cases;

+ Maintain positive interactions with judges, trial court staff, attorneys, litigants, clerks, ancillary agency staff, the general public and all other individuals involved in employee’s daily interactions to ensure a positive and productive working environment;

+ Serve as point of contact to initiate mental health Baker Act/Marchman Act, Risk Protection Order or involuntary placement procedures once new petitions have been filed with the Clerk.

+ Monitor compliance with Jimmy Ryce cases and provide reports to assigned judge;

+ Monitor and determine case status and schedule hearings; determines whether to set a case management conference or appropriate hearing or proceed without a hearing and prepare appropriate court order, notice or correspondence;

+ Provide assistance to judges in the management of their assigned caseloads;

+ Review and compiles information for the judges on pertinent issues regarding the status of open cases in the circuit and advises the assigned judge of cases requiring attention;

+ Manage and prepare cases for court hearings by preparing historical summations, and provide corresponding cases and other documentation pertinent to the case and/or litigants;

+ Prepare and maintain court dockets, attend court hearings, take notes, compose and prepare appropriate orders based on rulings, and provide information to the Court as needed;

+ Prepare and process Reports and Recommendations for cases set in front of the General Magistrate;

+ Serve as the point of contact for cases being heard before the General Magistrate;

+ Coordinate the 6-month calendar dates for civil for the General Magistrate;

+ Make copies, address envelopes, and distribute correspondence and court orders, judgments and reports as necessary;

+ Monitor and communicate with the Clerk of Court regarding the issuance of Clerk’s Memorandums to the Judge in probate cases that are in violation of time standards. Issue 15-day notices accordingly;

+ Monitor compliance with probate 15-day Notice and set compliance hearings if necessary;

+ Answer phone calls, emails and correspondence from litigants, attorneys and the general public regarding case status information and procedures;

+ Prepare proper notices and orders as directed by the judges;

+ Provide coverage for other court personnel located within the circuit when needed;

+ Participate in councils and workgroups to exchange information, solve problems, and coordinate services.

+ Attend and/or conduct staff and other professional meetings to train/provide information;

+ Maintain daily, monthly and yearly statistics regarding the volume of cases handled by the program;

+ Perform clerical support tasks, such as correspondence; create and maintain record systems for efficient case management;

+ Attend professional seminars or conferences to improve skills and knowledge;

+ Perform all other duties assigned and articulated by the Director of Case Management.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field and three years of professional, administrative, analytical related experience is preferred; or equivalent combination of education and experience. Knowledge of court procedures is preferred.

A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.

Ability to handle matters with the professional manner required of court employees. Ability to communicate clearly both orally and in writing, with proficient spelling and grammar. Ability to concentrate and perform job duties in a stressful working environment. Ability to use a personal computer and navigate common software programs.

SKILLS:

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond professionally to questions from groups of managers, clerks, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to calculate figures using addition, subtraction, multiplication, and division. May compute ratios, rates and percentages.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATIONS, LICENSES, REGULATIONS:

Notary Public or be able to obtain a Notary Public Commission within three months of hire.

Valid Driver’s License in order to travel to all court facilities within the circuit.

Please review the full job description by clicking here. (https://keyscourts.net/employee-opportunity/court-program-specialist-ii/)

Location Home Base: Key West, Florida, or Plantation Key, Florida

Salary: $51,484.08 annually*, includes a Cost Area Differential (CAD)

Benefits:

At the Administrative Offices of the Courts, Sixteenth Judicial Circuit, we believe our greatest strength is our people. It’s your commitment, talent, and dedication that enable our courts to operate with excellence and integrity every day. That’s why we invest in a comprehensive benefits package—designed with your health, well-being, and financial security in mind.

Whether you're building your career or supporting your family, our benefits are here to support you every step of the way. From health coverage and retirement plans to paid leave and professional development, we’re proud to offer resources that help you thrive while making a meaningful impact in our vibrant Florida Keys community.

+ Great working environment

+ Growth and Development Opportunities

+ Medical, Dental, Vision + other supplemental insurances offered through the State of Florida

+ Sick + Vacation Paid Time Off

+ Paid Holidays

+ Membership with Florida State Retirement System (Pension or Investment)

+ State of Florida Tuition Waiver Program

+ Employee Assistance Program

+ Basic Term Life $25,000 (Free to Employee)

+ Free Parking

+ Professional development opportunities

+ A supportive, collegial legal environment

How to Apply:

Take the next step in your career—and make your workplace your paradise! We look forward to welcoming you to our dedicated team in the stunning Florida Keys.

Interested applicants should submit an Application Packet to [email protected] or by U.S. Mail to 16th Judicial Circuit, Personnel, 302 Fleming Street, Key West, Florida 33040. State of Florida applications and complete job descriptions may be found at www.KeysCourts.net. (https://keyscourts.net/employee-opportunity/court-reporter-ii/)

Your application packet should include:

+ Cover Letter

+ Resume detailing your court reporting experience

+ State of Florida Application (https://0201.nccdn.net/1\_2/000/000/135/9fe/State-Employment-Application-2020.pdf)

+ Professional references

To apply for position openings, please review and comply with the instructions in the specific job posting. All applicants must submit a complete and current original application packet to be considered for the advertised vacancy. Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit. Prior to an offer of employment, an applicant will be subject to verification of the information contained within the application, including a minimum of two professional (past employment) reference checks. The successful applicant will also be required to pass a criminal background check.

For questions about the Court Program Specialist II position, please contact (305) 295-3652.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System

(judicial branch) are not covered under the Career Service System. All Florida State Courts System employees are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, genetic information, or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at 305-295-3652 or as indicated for each position. Persons using a TTY/TDD may call the contact person through the Florida Relay Service at 711 or 1-800-955-8771.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

ADA: If you need accommodations to participate in the application/selection process, please notify us in advance at (305) 295-3652; to make a call through the Florida Relay Service, you can dial 7-1-1

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

This Organization Participates in E-Verify: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The 16th Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment. For information about E-Verify, please visit: https://www.e-verify.gov/employees

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

KEY WEST, FL, US, 33040

Nearest Major Market:Key West