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Project and Partnerships Coordinator (Coordinator III - CPPW) - Limited Duration

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Project and Partnerships Coordinator (Coordinator III - CPPW) - Limited Duration

Salary

$48.01 - $62.37 Hourly

Location

1120 SW 5th Ave, OR

Job Type

Limited Duration

Job Number

2025-00943

Bureau

Office of the City Administrator

Opening Date

12/01/2025

Closing Date

12/14/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full time, Limited Duration. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

Work Schedule: Monday - Friday, 8:00-5:00pm. Alternate schedules may be available.

Work Location: Hybrid. The Portland Building, 1120 SW 5th Ave. This position will make regular visits to shelter sites and partner locations. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location) .

Benefits: Please check our benefits tab for an overview of benefit for this position

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

Union Representation: City of Portland Professional Workers (CPPW). To view this labor agreement, please click here (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a résumé.

Position Summary:

The Project and Partnerships Coordinator supports key initiatives in the City's Humanitarian Operations Team, which is situated within Portland Solutions and the City Administrator's Office. In this role, you will lead project management efforts and strengthen collaboration among homeless service service providers, community organizations, and City teams. Your work will help ensure shelters and day centers offer strong, coordinated, wrap-around services that help people resolve their homelessness and thrive in their communities.

You will also manage time-sensitive projects that improve program operations and outcomes, and you may provide temporary coverage for Shelter Services teammates who are away. This position contributes to the dynamic and growing City Humanitarian Operations portfolio and quality implementation of Mayor Wilson's plan to address unsheltered homelessness in Portland.

What you'll do:

+ Build strong coordination between City teams, service providers, volunteers, and community groups to improve onsite services at day centers and shelters.

+ Lead stakeholders in the creation of resource schedules for all City-operated shelter sites and collaborate with service providers and the City’s Shelter Operations Team to maximize use of available resources.

+ Develop, track, and report metrics that measure the effectiveness of onsite services; work with partners to continuously improve outcomes.

+ Plan, develop, implement, and administer projects that support Humanitarian Operations priorities; including developing workplans with City and external stakeholders.

+ Prepare clear updates, reports, and recommendations for internal stakeholders; communicate proactively through phone, email, Teams, and meetings.

+ Monitor operational performance and recommend changes to project resources, timelines, or activities to meet goals efficiently and effectively.

+ Provide training, problem-solving, guidance to team members and external stakeholders.

+ Perform a variety of administrative and analytical tasks within the Humanitarian Operations program.

+ Provide coverage for colleagues in the Humanitarian Operations Team when needed.

Reporting Structure and Work Style:

This position reports to the Emergency Humanitarian Operations Director. You will work closely with City bureaus, community-based organizations, and elected officials and staff. The ideal candidate is a strong facilitator and relationship-builder who communicates well with diverse partners and can organize, prioritize, and manage multiple tasks.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Monday, December 8, 2025

3:00 PM Pacific Time (US and Canada)

Zoom Registration Link: https://us06web.zoom.us/meeting/register/mMMrlwlhSk6p-msSu1CL7A

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the American Disabilities Act, then please contact the Recruiter for assistance.

Have a question?

Contact Information:

Tamela Ressler, Senior Recruiter

Bureau of Human Resources

[email protected]

To Qualify

The following minimum qualifications are required for this position:

+ Experience analyzing problems to make sound decisions, conclusions, and recommendations, both independently and in collaboration with others.

+ Experience facilitating inclusive workshops, meetings, and projects, ensuring people from diverse and underrepresented groups can participate meaningfully and achieve desired outcomes.

+ Experience organizing work, managing projects, and setting priorities to meet goals and deadlines, even when needs change and challenges arise.

+ Experience handling complex emergencies, including assessing security concerns and choosing appropriate responses.

+ Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.

+ Ability to build and maintain effective working relationships, using tact, patience, and collaboration to gain cooperation from others.

Preferred Qualifications

Although not required, you may have one or more of the following:

+ Experience working in humanitarian or crisis response settings.

+ Project Management certification and/or experience applying project management methods and tools including WBS, stakeholder management, RACI, budgets, and workplans.

The Recruitment Process

STEP 1: Apply online between December 1, 2025 - December 14, 2025

Required Application Materials:

+ Résumé

+ Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

+ Answers to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.

+ Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.

+ To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your résumé should support the details described in your responses to the supplemental questions.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ Do not attach any additional documents. Do not attach a cover letter, it will not be reviewed.

+ All applications must be submitted via the City's online application process by the closing date and time.

+ E-mailed and/or faxed applications will not be accepted.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: December 15, 2025 - December 18, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%.

+ Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: December 19, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Early January 2026

+ Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: TBD

+ Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in joining the City of Portland. We appreciate your time and want your application experience to be as positive as possible.

The supplemental questions below are an important part of the evaluation process. Your responses help us determine whether you have the knowledge, skills, and abilities needed for this position.

Please provide specific examples from your work experience in your responses. Each answer should be no more than 4–6 sentences, include your role/position title, and must be consistent with the information in your resume. Incomplete responses may result in disqualification.

Have you read and understood the instructions above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland sometimes gets requests for public records. Please choose the response that best fits your preference:

(Your choice will not affect your application process.)

+ I want my application to stay private. I understand that the City of Portland will keep my information confidential unless required to share it by law.

+ I allow my application to be shared. I understand that by choosing this option, my information is no longer private.

04

Minimum Qualification 1: Describe a time when you analyzed a complex problem and made a recommendation or decision. What steps did you take to understand the issue, who did you involve, and what was the outcome? (Please limit your response to 4-6 sentences.)

05

Minimum Qualification 2: Describe an experience where you facilitated a meeting, workshop, or project involving people from diverse or underrepresented groups. How did you ensure inclusive participation, and what was the result? (Please limit your response to 4-6 sentences.)

06

Minimum Qualification 3: Provide an example of a project or workload where you had to manage shifting priorities or unexpected challenges. How did you organize your work, and what strategies helped you meet your goals or deadlines? (Please limit your response to 4-6 sentences.)

07

Minimum Qualification 4: Describe a situation in which you managed a complex emergency or safety concern. What actions did you take to assess the situation and respond appropriately? What did you learn from the experience? (Please limit your response to 4-6 sentences.)

08

Minimum Qualification 5: Describe a time when you had to communicate complex or sensitive information in writing or verbally. How did you ensure your message was clear, logical, and persuasive? Include the type of document or interaction and the outcome. (Please limit your response to 4-6 sentences.)

09

Minimum Qualification 6:Describe a time when you built or maintained a positive working relationship with a colleague, partner, or stakeholder. What challenges did you face, and how did you use tact, patience, or collaboration to gain cooperation? (Please limit your response to 4-6 sentences.)

10

Preferred Qualifications: Please provide any details related to the following:

+ Experience working in humanitarian or crisis response settings.

+ Project Management certification and/or experience applying project management methods and tools including WBS, stakeholder management, RACI, budgets, and workplans.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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