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Academic Program Specialist

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Academic Program Specialist supports the Dedicated Programs and Assessments (DPA) unit within the College of Pharmacy, contributing to its essential mission of creating an inclusive and equitable environment for all.

Under the supervision of the Assistant Dean for DPA, this role involves:

+ Co-leading and providing administrative support for DPA's outreach programs, including the supervision of student staff.

+ Collaborating with Assistant Dean on College-wide surveys to evaluate climate, culture, and belonging.

+ Coordinating DPA events and working with the Marketing and Communications team to advertise unit initiatives.

Responsibilities*

Co-lead student outreach programs:

+ Serve as point of contact for applicants, and support the application process.

+ Manage program logistics, including travel arrangements, dorm and room reservations, and payment processing (e.g., PeoplePay).

+ Oversee program advertising through platforms such as Handshake, collaborating with Marketing/Communications as needed.

+ Coordinate and oversee the application process, including serving as the initial point of contact for applicants.

+ Support the summer job employment process for program mentors and student instructors.

+ Maintain and update the program's Canvas page, schedule shadowing opportunities, and administer participant surveys.

+ Provide direct support for student needs while they are on campus.

+ Provide administrative support to the DPA Assistant Dean and unit.

Co-lead DPA and College surveys:

+ Organize and assemble surveys to evaluate climate, culture and belonging in the College.

+ Support data analysis

+ Write summary reports

Coordinate DPA events:

+ Organize and coordinate campus visits from high school students

+ Organize and coordinate College-wide events

Provide administrative support for Post-doctoral Collegiate Fellowship Program:

+ Serve as point of contact for applicants, oversee application process.

+ Work with faculty to identify potential mentors.

+ Work with HR to complete hiring process for successful candidate.

Required Qualifications*

+ Bachelor's degree or an equivalent combination of education and experience

+ Excellent communication skills, both verbal and written, and editing skills

+ Demonstrated ability to establish excellent working relationships with faculty, staff, students and prospective students and their families.

+ Must have the ability to work comfortably with individuals at all levels.

+ Excellent interpersonal and leadership skills.

+ Strong organizational skills.

+ Demonstrated high level of critical thinking, analytical, and problem-solving skills.

+ Ability to work on diverse projects simultaneously, adapt to changing demands, and priorities.

+ Strong attention to detail and accuracy.

+ Demonstrated savvy in relation to digital environments and an openness to learning new software tools as those environments change.

+ Demonstrated knowledge and understanding of multiple facets of diversity: cultural, ethnic, racial, religious, gender, educational, age, sexual orientation, linguistic, professional, and other differences that make us unique.

+ Proficient in MS Office software (Word, Excel, PowerPoint), Qualtrics, and Google Apps (Docs, Sheets, etc); proficient in using Google calendar features; proficient in using Zoom

+ Experience with a range of program evaluation methods including survey design and assessment.

Desired Qualifications*

+ Knowledge of pharmacy or health sciences education

+ Ability to collect, analyze, and interpret quantitative and qualitative data

+ Experience working with students

+ Experience with academic administration

+ Knowledge of University of Michigan policies and procedures, and systems

+ Experience with social media platforms and virtual meeting platforms

+ An understanding of the challenges faced by minoritized groups in higher education

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

271267

Working Title

Academic Program Specialist

Job Title

Academic Program Specialist

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Pharmacy

Department

College of Pharmacy

Posting Begin/End Date

11/24/2025 - 12/02/2025

Salary

$55,000.00 - $64,000.00

Career Interest

Academic & Student Services