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Job Title

Program Specialist I

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

Responsibilities:

+ Coordinator of the department’s External Relations Programs (ACT, IAP, EADC, and alumni relations)

+ Oversee efforts related to the ECE Alumni Collaboration Team (ACT). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.

+ Oversee efforts related to the ECE Industry Affiliates Program (IAP). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.

+ Assist with coordination of departmental External Advisory & Development Council (EADC) meetings and events.

+ Coordinates with departmental communications specialists to promote specialized program(s) communications and marketing materials.

+ Oversee efforts with events associated with recruitment for Study Abroad Program. Duties include preparing and posting flyers, ordering snacks for meetings, etc.

+ Attends meetings and conferences to discuss the progress of assigned programs.

+ Provide administrative support to the department ABET coordinator and departmental administration with compiling and coordinating ABET documentation and assisting with meetings associated with ABET

+ Assists in planning, developing, implementing, coordinating, and monitoring programs and services.

+ Assists in the preparation and maintenance of budgets, special reports, and other documents.

+ Plan and develop specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.

+ Serves as the backup to administrative support for various research groups. Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.

+ Serve as the backup to the main office staff when needed

+ Other Duties as assigned.

Qualifications*

We are recruiting for all levels of Program Specialist, however, our current needs are for Program Specialist I, Program Specialist II and Program Specialist III level positions.

Minimum qualifications for an Program Specialist I:

+ Bachelor's degree or equivalent combination of education and experience with no additional experience required

Minimum qualifications for an Program Specialist II:

+ Bachelor's degree or equivalent combination of education and experience

+ Two years related experience

Minimum qualifications for an Program Specialist III:

+ Bachelor's degree or equivalent combination of education and experience

+ Three years related experience.

*Compensation and classification is based on the analyses of the above qualifications during the recruitment process.

Work Location:

+ Main Campus – College Station, TX.

About Electrical & Computer Engineering

The Department of Electrical and Computer Engineering (https://engineering.tamu.edu/electrical/index.html) at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML/AI infused in several of these research areas. Situated conveniently in the hub of the Dallas–Austin–Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System’s RELLIS Campus. With strong support from Texas' robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

+ Competitive medical insurance (https://www.tamus.edu/benefits/medical/) benefits through Blue Cross and Blue Shield of Texas and Prescription (https://www.tamus.edu/benefits/prescriptions-express-scripts/) coverage by Express Scripts.

+ Options for Vision (https://www.tamus.edu/benefits/vision-insurance/) , Dental (https://www.tamus.edu/benefits/dental/) , Life (https://www.tamus.edu/benefits/life-add/) , and Long-Term Disability (https://www.tamus.edu/benefits/long-term-disability/) insurance.

+ A defined benefit retirement plan with the Teacher Retirement System of Texas (https://www.trs.texas.gov/) (TRS) with 8.25% employer contribution.

+ Additional Voluntary Retirement Programs: Tax Deferred Account (http://assets.system.tamus.edu/files/benefits/pdf/retirement/TDA-DCPoverview.pdf) 403(b) and a Deferred Compensation Program (http://assets.system.tamus.edu/files/benefits/pdf/retirement/TDA-DCPoverview.pdf) 457(b).

+ Flexible spending account (https://www.tamus.edu/benefits/flexible-spending-accounts/) options for medical and childcare expenses

+ Generous paid time off with holidays (https://www.tamus.edu/hr/holiday/#eng) , vacation and sick leave (https://tees.tamu.edu/engr-hr/resources/employee-tools/leave-fmla/index.html) .

+ Robust free training access through LinkedIn Learning (https://www.linkedin.com/learning/) plus professional development opportunities (https://engineering.tamu.edu/information/esac/staff-development-opportunities.html) .

+ Tuition assistance (https://engineering.tamu.edu/information/esac/educational-assistance-programs.html) and Educational release time (https://engineering.tamu.edu/\_files/\_documents/\_content-documents/tees-educational-release-time-policy.pdf) to further your academic pursuits.

+ Access to Engineer Your Wellness (https://tees.tamu.edu/engr-hr/resources/employee-tools/wellness/index.html) programs that provide opportunities for employees to engage in health and fitness.

+ Wellness release time (https://tees.tamu.edu/engr-hr/resources/employee-tools/wellness/wellness-release-time.html) offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

+ Resume/CV

+ Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.

+ Letter of interest (dependent upon position)

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

+ Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.

+ Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.

+ Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

+ If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.