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Purpose of Position:

Provide administrative support across the Human Resources Department

Essential Job Functions:

+ Participate in the talent acquisition rotation process for onboarding new hires, which includes providing a benefits overview, processing new hire paperwork, and entry into HRIS and E-Verify system

+ Manage all candidate communications and information to ensure a positive candidate experience throughout the recruitment and onboarding process

+ Monitor employee relations activities:

+ Run attendance and lateness reports biweekly

+ Draft attendance and lateness disciplinary memo for union employees

+ Send LOPD log to Chief Shop Steward monthly

+ Monitor probationary employment period for union staff; ensure the timely return of Probation Reports

+ Send temp log to Chief Shop Steward monthly

+ Run reports and research issues on an as needed basis

+ Track annual and new hire Company Policies and maintain Attestation list.

+ Run and distribute reports for various departments/purposes on an as scheduled and as needed basis.

+ Complete employment verifications.

+ Process and reconcile miscellaneous HR department bills, including the department credit card.

+ Assist in the pension request process and liaise with pension plan administrator, i.e. processing pension calculation requests, running census reports

+ Participate in payroll review process as needed.

+ Facilitate background checks.

+ Initiate new hires, promotions, transfers and terminations in the Information Security system.

+ Maintain Organizational Charts and distribute monthly.

+ Run and distribute reports for various departments/purposes on an as scheduled and as needed basis, including new hires, terminations, promotions, and transfers bi-weekly and executive reports monthly.

+ Track interns, consultants, and temporary workers, maintaining communications with managers on their effective dates.

+ Disciplinary & Warning Log Tracking

+ Tracking Two-Week Mandatory Leave for all employees

+ Manage labor law posters process, including liaising with the vendor and distributing updates to the various Bank locations

+ Manage the bereavement notification request

+ Respond to the unemployment request

+ Scan and file paperwork

+ Support Amalgamated Bank’s screening/check in process as needed

+ Back-up colleagues as needed

+ Other HR duties as assigned

Knowledge, Skills and Experience Requirements :

+ Bachelor’s degree or equivalent experience

+ Minimum of 1-3 years of Human Resources experience

+ Experience with payroll systems a plus

+ Experience with HRIS reporting preferred

+ Excellent computer skills including proficiency in Word, Excel and PowerPoint

+ Good verbal, written communication and presentation skills

+ Self-assured and have a high tolerance for ambiguity and shifting priorities at any given time

+ Successfully works independently and coordinate multiple tasks with strong teamwork aptitude

+ Must have high level of interpersonal skills to handle sensitive and confidential situations/information while demonstrating diplomacy

+ Strong attention to detail and problem-solving skills