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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Budget Manager for the Department of Chemistry & Biochemistry in Boca Raton, Fl.

Summary of Responsibilities include:

+ Responsible for financial management of all Department of Chemistry & Biochemistry funds: E&G, auxiliary, grants, endowments, and foundation accounts. Supervise and implement the University, College and Department policies and procedures as it applies to the financial function of the department. Works closely with Chair, Faculty, and Dean’s office.

+ Review expenditures to ensure adequate funds are available and appropriately used.

+ Maintain electronic database for expenditures and approve P-Card purchases in Workday.

+ Perform budget management daily tasks of monitoring department performance against spending patterns and implementing measures to adhere to department annual budget.

+ Create purchase requisitions and expense reports for department.

+ Process department foundation scholarship awards for undergraduate and graduate students.

+ Collaborate with controller's office, foundation, research accounting, graduate college, payroll, and purchasing in day-to-day financial processing, including payments and purchasing of supplies needed to operate department.

+ Provide principal investigators with financial reports and detail of expenditures when requested.

+ Manage payroll and timekeeping functions for the department.

+ Meet with faculty and staff to communicate accounting concepts of allowable and unallowable costs related to spending, maintaining compliance and meeting budget deadlines.

+ Perform HR functions to hire new faculty, adjunct faculty, and OPS students.

+ Prepare and manage student appointments for Graduate Research Assistants (GRA) and Graduate Teaching Assistants (GTA), OPS employees and faculty additional compensation each semester.

+ Prepare and submit graduate student tuition waivers each semester.

+ Process department travel requests for students & faculty.

+ Assist Chemistry faculty and students with administrative services on the Jupiter campus.

+ Process and maintain fulfillment of department Continuing Education Courses.

+ Prepare and submit American Chemical Society (ACS) annual reporting for degree certification.

+ Prepare and submit department Faculty Activity Reports (FAR).

+ Conduct monthly meetings with Senior Lab Administrator related to purchasing, invoicing and compliance of laboratory safety, including ensuring all reagents and supplies are available for all teaching and research labs.

+ Work closely with department Instrumentation Specialist in providing effective solutions and support for purchasing department instruments/equipment, including maintenance and repairs as needed.

+ Present budgets to department chair as requested.

+ Engage in additional activities and projects as assigned by the Chair throughout the year.

+ Interpret and apply university policies and procedures within the area of responsibility, while staying up to date on any changes.

+ Other job-related duties may be assigned as needed.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of business experience required.

Preferred Qualifications/Skills:

Excellent verbal and written communication skills.

Excellent customer service, organizational, and time management skills.

Capable of setting work priorities and managing multiple projects simultaneously in a fast-paced, hands-on environment while meeting deadlines.

Strong analytical skills preferred. Must be proficient in Microsoft Office programs, especially Excel.

Workday experience.

Knowledge of current federal, state, and university administrative policies as they relate to fiscal, personnel, and grants administration.

Salary:

$60,000 - $71,000 per year.

College or Department:

COS: Chemistry & Biochemistry

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

2025-12-15

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.