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Grants/Contracts Operations Analyst

Posting Begin Date: 2025/12/01

Posting End Date: 2025/12/08

Category: Grants Administration

Work Type: Full Time

Minimum Salary: 23.91

Maximum Salary: 25.51

Pay Rate Type: Hourly

Description

State of Idaho Commission on Aging

Applications will be accepted through 4:59 PM MST on the posting end date.

About the Agency:

The Commission on Aging (ICOA) plans, implements, and evaluates a network of services to facilitate older Idahoans to live safe, healthy, and self-directed lives in their communities of choice. As a highly reliable organization we have adopted formal methodology around our everyday activities, including planning, daily operations, and financial management.

Summary:

To monitor subgrantees, grantees, or contractors for quality of service delivery and compliance with grant or contract agreements and regulations; provide technical assistance; perform related work.

Job Responsibilities:

Subgrantee evaluation/grantee/contractor compliance

+ Reviews, evaluates and approves subgrantees' or contractors' applications, reports and agreements for accuracy and compliance with state and federal laws and regulations

+ Monitors and measures subgrantees' or contractors' progress towards goals and timetables

+ Analyzes and generates financial reports to determine if expenditures are in compliance with grant or contract guidelines and financial requirements

+ Reviews payment requests or expenditures and recommends approval/denial

+ Conducts interviews with subgrantees or contractors to determine compliance and identify problems

+ Determines program deficiencies and recommends and negotiates corrective action

+ Recommends termination, suspension or repayment of funds

+ Gathers and compiles information for grantees' or contractors' state plans, applications and reports

+ Ensures grantees' or contractors' program recommendations and reports are accessible, accurate and complete

+ Develops written and statistical reports

+ May conduct on-site visits to determine compliance of service delivery

Technical assistance

+ Provides technical assistance on fiscal and program management, interpretation of program guidelines and regulations, and changes in federal and state policies, laws and regulations

+ Responds to inquiries regarding grant or contract availability, requirements and guidelines

+ Writes and revises grant or contract manual and forms including procurement related documents

+ Conducts and/or arranges training for potential and current subgrantees or contractors

Minimum Qualifications:

Some knowledge of:

+ Grant or contract administration

Typically gained by the successful completion of at least two (2) college courses or equivalent training related to accounting, grant and/or contract administration, or upper-level technical writing; OR at least one (1) year of work experience developing and monitoring grant budgets, scope of work, timetables, reporting requirements. Work experience should include reviewing reports, expenditures and budget information, and compiling performance data.

+ Bookkeeping

Typically gained by the successful completion of at least two (2) college courses or equivalent training related to accounting or finance; OR at least one (1) year of work experience performing routine accounting or finance related functions such as making routine debit and credit transactions, completing financial worksheets, and developing reports.

Experience:

+ Interpreting, applying and explaining laws and regulations

Typically gained by at least one (1) year of work experience where explaining to others how laws, policies, or procedures apply to specific situations was a regular part of the job.

+ Interpreting narrative or demographic or statistical reports to ensure compliance with laws, regulations or requirements

Typically gained by at least one (1) year of work experience where the above duty was a regular part of the job.

+ Collecting, organizing and evaluating data and writing a narrative report of findings

Typically gained by at least one (1) year of work experience where the above duty was a regular part of the job.

Recruitment Contact:

Questions about the position or application process can be directed to Claire Churchill, Human Resource Business Partner II at[email protected].

Benefits:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

+ One of the top 5 retirement systems in the Nation (PERSI (https://www.persi.idaho.gov/) ) that offers a defined lifetime benefit at retirement

+ 2 voluntary supplemental retirement plans including both pre-tax and Roth options

+ Medical, vision, and dental insurance (https://ogi.idaho.gov/) benefits that become effective first of the month following your hire date. All contributions can be pre-tax

+ 11 paid holidays

+ Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)

+ Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)

+ Life insurance for self, spouse, and children

+ Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider

+ Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

+ Employee assistance program (https://ogi.idaho.gov/counseling/)

Additional information related to benefits and/or State programs can be found here:

https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.