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Job Title: Medical Affairs SpecialistJob Description

We are seeking a skilled Medical Affairs Specialist to join our dynamic team, focusing on providing shared value across all Global Medical functions. The role will be primarily responsible for contracting, finance tracking, and Veeva coordination, contributing significantly to the success of our operations.

Responsibilities

+ Draft and organize HCP and vendor Statements of Work (SOWs) for advisory boards and global initiatives, ensuring coordination with Legal & Compliance.

+ Create purchase orders, process invoices, and track approval processes efficiently.

+ Monitor spending versus budget and reconcile finances monthly with the Finance department.

+ Support submissions, linking, tagging, and routing through MRC within Veeva systems.

+ Schedule meetings, prepare agendas, and track action items to ensure seamless meeting management.

Essential Skills

+ Proficiency in Veeva and strong understanding of medical affairs and compliance.

+ Experience in medical operations and stakeholder management.

+ Excellent organizational and time management skills with the ability to manage multiple complex projects.

+ Strong communication and interpersonal skills for effective collaboration in a global environment.

+ Proficiency in Microsoft Office Suite, project management tools like Smartsheet or MS Project, and virtual collaboration platforms such as Teams or SharePoint.

Additional Skills & Qualifications

+ Bachelor’s degree in life sciences, business, or related field required; advanced degree preferred.

+ Minimum of 2 years of project management experience in the pharmaceutical or biotech industry, preferably within Medical Affairs or Oncology.

+ Experience in managing cross-functional teams and global/regional projects.

+ Knowledge of medical congress planning, advisory boards, and Medical Affairs deliverables is preferred.

Work Environment

This position offers a hybrid work environment with office days on Tuesday and Thursday, fostering a collaborative and engaging culture. Our team is known for its amazing culture and supportive environment. The company is a Japan-based global specialty pharmaceutical firm focused on research, development, manufacturing, and commercialization of innovative medicines, with opportunities for international travel.

Job Type & Location

This is a Contract position based out of Princeton, NJ.

Pay and Benefits

The pay range for this position is $40.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Princeton,NJ.

Application Deadline

This position is anticipated to close on Dec 15, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.