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The Temporary Department Coordinator provides front-line support to the department and serves as a key resource for students, staff, and visitors. This position manages daily administrative operations, supports student organizations, and meets regularly with students to provide guidance on purchasing, travel, event coordination, and departmental procedures. The role ensures smooth office functioning through effective communication, organization, and customer service.

Responsibilities include:

+ Manage and respond to inquiries sent to the department email account.

+ Provide general administrative support to department staff, including scheduling meetings, preparing documents, and maintaining files.

+ Oversee the front desk reception area and provide first-point-of-contact support.

+ Coordinate and complete purchases for student organizations using the department purchasing card.

+ Manage the receipt, tracking, and distribution of packages and purchased items for student organizations.

+ Assist students with planning and arranging club travel.

+ Support student organizations in coordinating catering for student-sponsored events.

+ Reconcile the departmental purchasing card, process reimbursements, and pay invoices within the Wesleyan Finance System (Workday).

+ Process purchase requests in the OSI Engagement Platform (WesNest).

+ Maintain office supplies and manage inventory, including ordering and restocking as needed.

This is an on-campus position working up to 20hrs per week from January - June 2026.

Minimum Qualifications

Associate’s degree or an equivalent combination of education, training, and/or experience.

Strong organizational, communication, and customer service skills.

Proficiency with office software (e.g., Microsoft Office suite, Google Workspace).

Ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment.

Attention to detail and ability to maintain confidentiality.

Preferred Qualifications

Bachelor’s degree

Previous professional experience working with college students or in a higher education setting.

Experience with financial systems such as Workday and student engagement platforms such as Engage (WesNest) or comparable systems.

Prior experience in administrative support, event coordination, or office management.

Demonstrated ability to work effectively with diverse student populations.

Additional Applicant Instructions:

Position is opened until filled. Applications will be reviewed on a rolling basis.

Applicants must upload a cover letter and resume.

Pay Rate: $22.00 - $25.00/hr.

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy\_.pdf) to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.

In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.

+ Working at Wesleyan (https://www.wesleyan.edu/hr/careers/index.html)

+ Benefits

+ FAQs (https://www.wesleyan.edu/hr/careers/faq.html)

+ Internal applicants

If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!