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Description

We are looking for a detail-oriented Project Assistant to join our team on a long-term contract basis in Indianapolis, Indiana. This position supports the successful execution of real estate and property projects by organizing documentation, coordinating schedules, and ensuring seamless communication among stakeholders. The ideal candidate will play a crucial role in maintaining project efficiency, tracking progress, and assisting with financial oversight.

Responsibilities:

• Organize and maintain comprehensive project documentation to ensure accuracy and accessibility.

• Record and distribute detailed meeting minutes to keep all team members informed.

• Coordinate schedules for both internal teams and external stakeholders to ensure timely project execution.

• Facilitate effective communication between project managers, team members, and external partners.

• Oversee invoicing processes and track financial details related to project budgets and expenditures.

• Monitor project timelines and milestones to ensure deliverables are completed on schedule.

• Assist in managing construction project logistics, including master scheduling and tracking.

• Ensure compliance with project requirements and address any administrative needs.

• Perform scanning and documentation tasks to maintain organized records.

• Support project managers in tracking goals and resolving logistical challenges.

This position will be covering for a LOA.

Requirements • Proven experience in project assistance or administrative roles, ideally within construction or real estate industries.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Proficiency in scheduling and coordinating meetings and timelines.

• Familiarity with project management tools and software.

• Excellent communication skills to liaise effectively with various stakeholders.

• Ability to track financial details, including invoicing and budget management.

• Attention to detail in maintaining documentation and ensuring compliance.

• Experience with scanning and record management systems. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .