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Management Analyst I/II (Purchasing & Consultants Contracts)

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Management Analyst I/II (Purchasing & Consultants Contracts)

Salary

See Position Description

Location

CA, CA

Job Type

Full-Time

Job Number

01946-E

Division

General Services

Unit

Purchasing and Consultant Contracts

Opening Date

12/01/2025

Closing Date

12/14/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Description

Management Analyst I: $115,980.80 - $148,491.20 Annually

Management Analyst II: $127,982.40 - $163,820.80 Annually

Overview:

Valley Water is seeking a motivated, detail-oriented, and forward-thinkingManagement Analyst I/IIto join our Purchasing & Contracts Unit. This position plays a critical role in managing the procurement of professional services and consultant contracts that directly support the agency’s operations, capital projects, and long-term water infrastructure investments.

As a trusted partner to project teams across the organization, the Management Analyst I/II ensures the timely, compliant, and strategic acquisition of consultant services essential to delivering high-quality water resources, watershed stewardship, and capital construction programs. The ideal candidate brings strong analytical capabilities, excellent communication skills, and the ability to navigate complex procurement and contracting processes with a customer-service mindset.

This position offers an exciting opportunity to contribute to projects that support community resilience, environmental sustainability, and long-term water reliability for Santa Clara County.

Our Commitment:

We are committed to building and sustaining a working environment where all individuals are respected and valued. We believe every member of our team brings unique perspectives that enhance our ability to serve the public effectively. By fostering a workplace with employees from the communities we serve, we broaden our collective understanding of the world around us and strengthen our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

+ Manage procurement activities for consultant and professional-services contracts, ensuring compliance with agency policies, procedures, and regulatory requirements.

+ Lead solicitation development and advertisement, including collaborating with internal stakeholders to define scope, requirements, and evaluation strategies.

+ Conduct market research, cost analysis, and procurement planning to support project delivery and operational needs.

+ Facilitate proposal evaluations, negotiations, contract development, and contract amendments.

+ Serve as a subject matter expert for procurement, providing guidance to project managers, executives, and staff on best practices and contracting strategies.

+ Support procurement process improvements and policy development to enhance efficiency and transparency.

+ Perform system functions including encumbering funds, processing contract modifications, maintaining accurate system data, and supporting procurement-related reporting.

+ Manage documentation, prepare staff reports, conduct analytical studies, and present recommendations to management or committees as needed.

+ Build strong working relationships with staff, vendors, and consultants to ensure timely and successful project execution.

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

+ Experience supporting or leading procurement and contracting activities within a public agency or regulated environment.

+ Experience developing Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and related solicitation documents.

+ Experience conducting contract negotiations, managing contract amendments, and administering consultant contracts.

+ Experience performing analytical work such as data analysis, budget review, policy evaluation, or operational research.

+ Experience working collaboratively with multidisciplinary teams, consultants, vendors, and internal customers.

+ Experience supporting process improvement initiatives or contributing to procedural/policy development.

Ideal Skills and Abilities:

+ Strong analytical, research, and problem-solving abilities.

+ Ability to interpret and apply procurement laws, regulations, and policies.

+ Ability to prepare clear and concise reports, staff recommendations, and procurement documentation.

+ Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

+ Excellent communication and interpersonal skills, with the ability to support and advise project teams at all levels.

+ Ability to facilitate meetings, provide training, and confidently present information to diverse audiences.

+ Ability to work independently and exercise sound judgment in complex or sensitive situations.

+ High attention to detail and accuracy in contract, financial, and procurement records.

Ideal Knowledge:

+ Principles and practices of public-sector procurement, contracting, and contract administration.

+ Best practices related to consultant acquisition, negotiation, and contract life-cycle management.

+ Public administration, budgeting principles, organizational analysis, and policy evaluation.

+ Applicable federal, state, and local procurement and contracting regulations.

+ Methods for conducting market research, cost analysis, and vendor/consultant evaluation.

+ Familiarity with enterprise financial systems, procurement systems, and reporting tools.

Ideal Training and Education:

A bachelor’s degree in public administration, business administration, accounting, economics, finance, law, or a related field.

Management Analyst I:At least 1 year of experience in contract and procurement administration and analysis involving complex issues.

Management Analyst II: A minimum of 3 years of experience in similar roles, including direct experience managing procurement of professional services and other consulting contracts involving complex issues.

Substitution: Additional directly related experience may substitute for required education (1.5 years of experience = 1 year of education, up to four years).

Required License or Certificate

CPPB or NIGP-CPP certification is desirable.

To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Managment%20Analyst%20I-II%20-%2011-2024.pdf)

Purchasing & Consultant Contracts Unit (Position Code 372)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after six months of employment.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted, all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

01

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

+ Yes

+ No

02

Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Responses that refer to attachments (e.g., “see resume”) will not be considered. Each question must be answered in full to ensure a fair and complete evaluation. I have read this information and am aware of the importance of responses to the supplemental questions.

+ Yes

+ No

03

Have you obtained your bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, economics, finance, law, or a related field.

+ Yes

+ No

04

How many years of contract & procurement experience do you have?

+ None

+ 1-3 years

+ 3 years or more

05

If you have not obtained your bachelor’s, do you have a minimum of 7 years’ experience in contracts & procurement?

+ Yes

+ No

+ I have a bachelor’s degree

06

Please describe your experience performing administrative, operational, management, or financial analysis of complex issues.

07

Please describe your contracts, purchasing, or procurement experience.

08

Please describe the procurement, contract management, or financial systems you have used and explain your level of proficiency.

09

Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

10

Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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