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Executive Staff Officer

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Executive Staff Officer

Salary

$3,831.00 - $7,518.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OPH/PTT/215332

Department

LDH-Office of Public Health

Opening Date

12/02/2025

Closing Date

12/7/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about the Louisiana Department of Health (https://ldh.la.gov/)

Become the trusted right hand to top leadership in the Office of Public Health. As the Executive Staff Officer, you will support the Assistant Secretary, Chief Medical Officer, and senior leadership by managing high-level scheduling, travel, and administrative operations. You’ll serve as a key communicator with state and national associations, healthcare coalitions, and local, state, and federal partners—representing OPH at the highest professional standard. This role plays a central part in shaping efficient, unified administrative procedures across all OPH bureaus and divisions. If you thrive in a fast-paced, mission-driven environment and enjoy being at the heart of organizational leadership, this is your opportunity to make a statewide impact.

Minimum Qualifications

Six years of experience in administrative services; OR

Six years of full-time experience in any field plus three years of experience in administrative services; OR

A bachelor’s degree plus three years of experience in administrative services; OR

An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=119760) .

Job Duties and Other Information

Job Duties:

+ Schedule meetings for the Assistant Secretary and Chief Medical Officer promptly, contacting participants by phone or email and offering several available time slots unless otherwise directed.

+ Coordinate and finalize meeting logistics, including confirming the date, start and end times, location or Zoom format, and identifying required and optional attendees.

+ Prepare and send detailed meeting invitationsthat include all essential information such as purpose, location, timing, and participant roles.

+ Maintain an organized, color-coded calendarto clearly distinguish internal, external, and other meeting types for the Assistant Secretary’s convenience.

+ Set up meeting rooms and virtual platforms, ensuring Zoom is properly configured and agendas are prepared and printed before each meeting.

+ Manage administrative tracking and follow-up, including creating task lists, monitoring upcoming deadlines, reminding deputies and team members, and ensuring the Assistant Secretary follows up on priority matters.

+ Coordinate personnel and office operations, such as scheduling interviews for new employees, ordering and receiving office supplies, sorting incoming mail, and updating the organizational chart as staffing changes occur.

+ Support agency recognition and equipment needs, including preparing awards or plaques for regional staff and submitting requests for new employee equipment as needed.

Position-Specific Details:

Appointment Type: This position may be filled as a Probationary and a Promotional appointment

Cost Center: 3262100030

Position Number(s): 50317793

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact

Paul Tran

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here (https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp) .

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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