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Job Description

We’re seeking a sharp, proactive Executive Assistant to support senior leaders across the Chief People Officer at a fast-growing public company. This is a fast-paced, executive-facing role ideal for someone who thrives in dynamic environments, communicates with confidence, and brings a polished presence to every interaction.

Key Responsibilities

-Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and meeting logistics.

-Own and manage complex Outlook calendars, proactively resolving conflicts and optimizing schedules.

-Serve as a point of contact for internal and external stakeholders, including cross-functional teams, media contacts, and strategic partners.

-Prepare agendas and materials for recurring meetings, including weekly check-ins, bi-weekly team syncs, and annual planning sessions.

-Anticipate executive needs and offer thoughtful solutions—whether it’s adjusting schedules, streamlining workflows, or improving meeting prep.

-Maintain confidentiality and professionalism while representing the executive office.

-Learn and navigate internal systems quickly; most work is done in O365 and Oracle.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-5+ Years of experience in Executive Assistant or Executive Administrator role

-Prior experience supporting executives in a public company environment.

-Strong organizational skills and attention to detail; able to manage multiple priorities with ease.

-Excellent communication skills—warm, personable, and confident enough to push back when needed.

-Comfortable in a fast-paced culture; quick on your feet and able to “read the room.”

-Tech-savvy and resourceful—always looking for ways to work smarter, not harder. -Experience supporting executives in People or HR Function/ Org