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Job Description

Housing & Food Services (HFS) has an outstanding opportunity for a Finance Business Partner Supervisor to join their team.

Housing & Food Services supports over 10,000 student residents and operates 40+ dining locations on campus. With a team of over 1,200 staff and students, HFS is dedicated to enhancing student life through teamwork and excellent service.

POSITION PURPOSE

The Finance Business Partner Supervisor (payroll title: Budget/Fiscal Unit Supervisor) will work in the centralized shared environment (service) of the UW’s Housing & Food Services (HFS) department, a division of Student Life. This role is intended to support operational units’ work in the new Workday financial system and to support key business processes. This includes purchasing, travel and expense reimbursement, external invoicing, and journal vouchers. This role will supervise the Finance Business Partners (payroll title: Shared Services Specialist) within the HFS shared environment.

RESPONSIBILITIES

Administration

+ Expert in executing designated business processes, including the creation and approval of journal vouchers, external invoicing, Internal Service Delivery (ISD), and purchasing processes (non-catalogue/blanket purchase orders and large or complex purchases requiring a bid process or other complexities).

+ Oversee the following Workday cost center portfolio on behalf of cost center managers and leaders: Finance, General Administration, Communication and Marketing, Human Resources, Residential Life, and Information Technology.

+ Maintain relationships with managers and leaders within the assigned Workday portfolio; attend and facilitate meetings and presentations as needed.

+ Ensure compliance with travel and reimbursement policies; approve expense reports in accordance with the Workday portfolio.

+ Assist the purchasing manager with ProCard analysis and monitoring; review and approve ProCard purchases in Workday according to policy and within the assigned portfolio. Ensure charges are coded to the appropriate cost centers.

+ Review and approve Husky Card refunds and miscellaneous payments.

+ Assist with cost allocation as needed.

+ Perform reclassification entries as needed.

+ Provide supervision and management to Finance Business Partners.

+ Perform other duties as assigned.

Process Improvement and Quality Assurance

+ Demonstrate expertise in completing and approving transactions following compliance review of items routed through the Shared Environment.

+ Identify recurring errors or issues and share feedback with local units; support training efforts to improve accuracy in future transactions.

+ Support cost center managers within the assigned Workday portfolio and respond to unit leaders’ requests for reports, analytics, and other needs as required.

+ Serve as a business process expert, managing issues and questions raised by local units and escalating them to the appropriate central offices or the Shared Environment Supervisor.

+ Collaborate effectively with other Shared Environment team members and staff from assigned departments or units.

+ Contribute to the development of training materials, standard operating procedures (SOPs), and quality improvement systems.

POSITION DIMENSIONS

This position serves as a subject matter expert of multiple business processes, supporting the work of varied business lines within Housing & Food Services. The position also supervises up to three Finance Business Partners.

WORKING CONDITIONS

Regular weekday office hours with allowable remote work of up to two days per week.

REPORTS TO

Assistant Director, Accounting

MINIMUM QUALIFICATIONS

A Bachelor’s degree in Accounting, Business Administration or related field; three years of experience in administration of departmental financial processes and systems, or equivalent combination of education/experience. Relevant on-line application experience required.

Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures highly desirable.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

SPECIFIC POSITION REQUIREMENTS

+ Work experience and references which demonstrate:

+ Supervisory experience and team development.

+ Strong customer service orientation, effective interpersonal skills and presentation skills.

+ Proficient in working within a high-volume shared environment.

+ Ability to work independently, multitask, manage competing priorities, and communicate effectively.

+ Proven analytical abilities; proactively researches and resolves questions, discrepancies, and inconsistencies.

+ Advanced Excel skills and comfort with large data sets.

+ Self-starter with strong judgment, critical thinking skills, and problem-solving abilities.

+ Quick learner with the ability to work in ambiguous situations; functions independently with minimal supervision.

+ Strong ability to interpret and apply established policies and procedures; capable of identifying discrepancies and making recommendations to internal procedures and policies.

CONDITION OF EMPLOYMENT

A satisfactory outcome from a professional reference check is required prior to hire.

Compensation, Benefits and Position Details

Pay Range Minimum:

$68,376.00 annual

Pay Range Maximum:

$91,980.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Supervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.