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The Chemical & Materials Expeditor will provide administrative and logistical support to the Materials and Chemical Management team. This position will assist in maintaining databases, tracking material requests, coordinating communications, and supporting the overall workflow as fab activity continues to grow across the organization.

Key Responsibilities

Support HFC-usage monitoring and reduction plans

Assist in maintaining AVA Chem inventory and materials management database

Assist with input of vendors, new materials, and incoming customer requests

Monitor and maintain tracking of request packets and purchasing documents to ensure timely turnaround

Prepare and export reports from AVA for internal and external use

Analyze and monitor AVA data for accuracy and completeness

Support filing, follow-up, and completeness review of MRFs

Respond to customer MRF requests within two business days

Confirm packet receipt within two business days (barring issues)

Ensure timely submission of MRF packets per category timelines (5-10 business days)

Generate weekly MRF packet status reports for customers

Assist with compiling and filing completed purchase packets

Coordinate with vendors on order releases and ETAs

Support spreadsheet and chart maintenance for tracking POs, releases, and receipts

Provide administrative support for gas bids, litho blanket POs, and other technical initiatives

Attend meetings and assist with meeting reports and internal communications

Support training of internal users on request and procurement processes

Participate in continuous improvement efforts with finance, procurement, and engineering teams

Job Requirements:

Associate's degree or higher in business, materials management, or related field

3+ years of experience in administrative, inventory, purchasing, or data tracking roles

Experience with inventory or chemical management software (e.g., AVA Chem)

Familiarity with Excel, database tools, and file tracking systems

Strong written and verbal communication skills

Ability to manage time-sensitive tasks and maintain attention to detail

Experience in fast-paced environments; lab or materials knowledge a plus

Preferred Requirements:

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming workplace. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY Creates.

Benefits

Medical, Vision, and Dental

Competitive Pay and PTO

Flexible Heath Spending and Dependent Care Accounts

Basic / Optional Life Insurance

Post-Retirement Health Insurance

Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.

Optional employee contributed retirement account.

Salary Range: $75,000 - $95,000

*Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.