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Service Operations Administrator

Job ID

241610

Posted

02-Dec-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative, Data & Analytics, Project Management

Location(s)

Fremont - California - United States of America

About the Role

The role of the Service Operations Administrator is to support the Service Operations Manager in driving operations initiatives. This individual will work cross-functionally with several groups in the organization (including sales, operations, finance, accounting, RSG and HR) with the objective of driving processes for operations to be effective, analytically driven, and able to make strategic decisions.

The ideal candidate will have an analytical background, passionate about technology and process efficiency. In addition, the successful candidate will be developing and reviewing data to assist the Service Operations Manager and VP Operations implement best practices and lessons learned. The role will require the person to be intellectually curious, a fast learner, and able to adapt quickly to a changing environment while staying focused on priorities.

Day-to-day responsibilities include gathering all necessary data, compiling reports, while ensuring accuracy. The position will include administrative tasks, collaborating with key stakeholders and working closely with the Service Ops Manager.

What You’ll Do:

+ Help build and maintain resources and tools that create timely and efficient workflow.

+ Respond to ad hoc requests flowing into the operations group from other teams regarding reports, processes, requests for assistance, and general support.

+ Provide administrative support as needed from Operations Team.

+ Collaborate with all groups of the company including sales, operations, accounting, purchasing, and estimating.

+ Assist the Service Operations Manager in preparing business processes and reports.

+ Train the teams on business processes and reports.

+ Compile weekly forecast and profitability report for review and send new reports each week to Program and Project Managers.

+ Assist the Service Operations Manager with project financial forecast process and reporting.

+ Coordinate administrative needs that cover systems access and employee equipment with responsible departments.

+ Assist the Resource Services Group to develop and manage the technician and project management availability and needs projection.

+ Report to the Service Operations Manager as required.

+ Responsible for timekeeping and communication to payroll.

+ Responsible for arranging travel and expenses for field technicians.

+ Develop, implement, and update company’s administrative standard operating procedures.

+ Month-end outstanding expense tracking.

+ Month-end unassigned material invoice tracking.

What You’ll Need:

+ College degree or high school diploma with commensurate experience.

+ 2-4 years of previous operations experience and/or finance experience (or equivalent).

+ Proficient with MS Office Suite including Outlook, Word, Excel, and SharePoint.

+ Must have a minimum of 2+ years hands-on Excel knowledge in report building, pivot tables, V/XLOOKUPs.

+ Solid analytical and mathematical skills.

+ Organizational, time management and coordination skills across multiple disciplines preferred.

+ Meticulous attention to detail and a high level of accuracy.

+ Good communication and interpersonal skills.

+ Ability to multitask and thrive in a fast-paced environment.

+ Background in supporting operations with metric tracking, reporting, and process development/management.

+ Ability to take initiative, work flexibly, and set priorities with minimal direct supervision.

Disciplined attention to detail, highly organized and thorough.

+ Demonstrated ability to prioritize and manage multiple assignments with competing deadlines

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forwardthinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Relocation assistance and sign-on bonuses may be available on select positions only, for qualified candidates based on role requirements and experience

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Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)