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Location Address:

2500 Windy Ridge Parkway, Atlanta, Georgia 30339

Work Shift:

8hr-1st Shift (United States of America)

The Office Assistant will be based out of our Corporate Headquarters in Atlanta and will report directly to the Office Manager. This role will manage the front desk operations to include greeting visitors, providing administrative support to the office and Office Manager, and maintaining an environment that is safe, clean, and well-stocked. This position is highly visible and will be the first point of contact for employees, visitors, customers, vendors, and board members. The office assistant must be a model of the Altium Brand and Guiding Principles, with high standards for customer service and professionalism.

Essential Functions- Roles/Responsibilities

Administrative Office Support:

+ Support various departments with scheduling, planning, and coordinating meetings and events, including preparing and maintaining conference rooms, catering, and ordering office supplies.

+ Assist with preparation of new hire onboarding including desk setup and badge access.

+ Coordinate with building management, security, and Office Manager to monitor vendor activities, supply deliveries, repairs, installations, and upgrades.

+ Prepare and send out internal communications and announcements as requested.

+ Prepare expense reports using Concur.

+ Other duties as assigned to support the Office Manager, Senior Leadership, and the Executive Assistant to the CEO.

Reception/Front Desk:

+ Manage front desk, greet visitors and employees and act as the office gatekeeper to ensure a safe working environment.

+ Handle and prioritize incoming correspondence, emails, phone calls, voicemails, and requests from employees. Respond to and route accordingly with a sense of urgency.

+ Maintain security badges and access in partnership with building security, ensuring timely communication of new access and prompt deactivation.

+ Retrieve, sort, and distribute incoming mail and vendor deliveries promptly.

+ Accurately prepare, ship, and track certified letters and express packages.

+ Act as a model of Altium brand and guiding principles, conducting work in a polished, professional, and personable manner.

+ Customer Service, willing to help anyone.

+ Safety Awareness

Facility and Resource Management:

+ Round office throughout the day to monitor overall organization and cleanliness.

+ Discuss any maintenance items with the Office Manager and act to make prompt repairs.

+ Ensure areas including lobby, conference rooms, and kitchens are fully stocked with supplies.

+ Oversee office supplies and inventory for accurate order placement.

+ Coordinate catering delivery for office lunches including set up, breakdown, and cleanup.

+ Reasonable mandatory overtime may be required due to business needs.

Required Education and Experience

Minimum Requirements

+ 3-5 years of experience as an office administrator or assistant, corporate receptionist, or related role.

+ High School diploma

+ Ability to prioritize effectively and manage multiple tasks with limited direction

+ Ability to proactively drive key tasks and projects to completion, while also managing daily admin and facilities work with limited guidance on prioritization

+ Extremely detail-oriented with excellent organization skills

+ Proficiency of Microsoft Office applications and web browsers. Experience with Concur a plus.

+ Excellent standards of professionalism

+ Excellent written and verbal communication skills

+ Demonstrated desire to add value to the organization by your contributions and quality of work

Preferred Education and Experience

+ Accounts payable, billing, or related experience

Altium Packaging, Our Culture Differentiates Us! We incorporate our Guiding Principles into all aspects and at all levels of the organization and use them as a framework for decision-making. We believe our Guiding Principles foster a culture of excellence that benefits both employees and customers.

Our Guiding Principles

+ Act with Integrity & in Compliance

+ Drive Value Creation

+ Be Disciplined Entrepreneurs

+ Focus on the Customer

+ Act with Humility

+ Treat others with Dignity and Respect

+ Seeking Fulfillment in your Work

We Believe in Rewarding our Most Important Resource – Our People! We show our commitment to Total Rewards by providing a competitive, comprehensive benefits package. In addition to medical, dental and vision plans, company holidays and vacation days, tuition reimbursement, learning and training opportunities, bonus potential, and a 401(k) plan with company contributions, Altium Packaging locations offer rewards and recognition programs and opportunities to make a difference in the community.

EEO Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Take your career to the next level at Altium Packaging!