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Job Description

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: RUSH Supply Chain RUMC Staff

**Work Type:** Full Time (Total FTE between 0.9 and 1.0)

**Shift:** Shift 1

**Work Schedule:** 8 Hr (7:30:00 AM - 4:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

**Pay Range:** $20.19 - $28.52 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

Maintains Inventory Quality Control and Logistics Management to meet and enhance standards of care and operation. Works in close partnership with Supply Chain AVP, Supply Chain Director, Director OR Supply Chain, Director Purchasing, OR Managers, Purchasing Manager, Sourcing Managers, Process Improvement Manager, Accounts Payable personnel and additional managers, buyers, and clinical staff to share information and collaborate on a wide range of tasks.

Other information:

Experience Requirements

1. High school degree or equivalent required.

2. Three years of related healthcare or service industry field required.

3. Strong communication and organizational skills.

4. Ability to communicate effectively and exhibit good oral and written skills.

5. Ability to plan daily personal time management and long-term strategies through fiscal budget year activities.

6. Ability to analyze, compose and articulate business opportunities and recommend best proactive outcomes for Central Supply Inventory.

7. Prior experience with data inquiry, data entry and P.C. operations.

8. Requires sound math and inquisitive skills resolving system[s] and inventory related issues.

Responsibilities:

1. Performs daily cycle counts and physical inventories.

2. Ensures that Central Supply (CSUP) physical inventory levels coincide with the inventory record (Link/Lawson).

3. Reviews and reconciles internal and external inventory reports.

4. Recognizes supply trends within the Central Supply inventory and makes educated decisions for the disposition of items.

5. Inventory backorder review

• Twice weekly team meeting to address manufacturer and distribution supply disruptions and determine appropriate action plan for RUMC system

• Represents operations division in the team and advises if/when a backorder resolution should be escalated to locate stock or sub stock from additional vendors, and/or if assistance from sourcing/purchasing is needed to review and approve sub items

6. Distribution partner non-stock inventory review and reconciliation

• Leads the non-stock analysis with sourcing and purchasing team to determine and recommend inventory stock status for LUM distribution to RUMC

• Uses multi source data to analyze, build reports, present findings and recommend executive action

7. Coordinating and reconciling dead stock buyout with distribution partners

• Leads operations, sourcing, purchasing and distributor partner executives to determine if products no longer being procured from distributors can be used in the RUMC system

• makes executive decisions concerning final product placement and disposition

• Leads operations division vendor relations by coordinating and soliciting responses in a variety of scenarios including buyer expediting, substitute recommendations, sample procurement, pricing, UOM, and unforeseeable situations that will occur from time to time

• Escalates incidents to appropriate coordinating areas including purchasing, sourcing, accounts payable, vendor account reps and patient care unit advisors

• Monitors Internal and external order fulfilment tracking

• Utilizes information system to extrapolate, record, track and follow Purchase orders and requisitions from point of issue through receipt and invoice payment

8. Invoice reconciliation

• Daily receipt interface errors (Ma53)

• Weekly invoice matching errors (Ma126)

9. Closure and reporting of monthly Inventory Control and SCM financial systems

10. Participates with products team on new product reviews and inventory additions

• Adds new items to CSUP inventory when necessary, performing all related system maintenance tasks and ordering, assigning location, stocking and other systems tasks to keep the item master current

11. Distribution partner stocking and usage analysis

• Reviews and analyzes stock usage with distribution partners to forecast and plan inventory levels subject to inconsistent or sudden increases in order frequency

12. Trains and assists supply chain staff utilizing Rush supply chain inventory information systems and vendor interfaces

13. Utilizes a data driven decision making approach to enhance communications with and between Supply Chain Operations executives, managers and supervisors when adding, removing and changing inventory products.

14. Procures supplies and sundries for Supply chain operations not related to patient care

15. Manages CSUP storeroom inventory for best product placement and spatial utilization

16. Facilitates and advises supply chain personnel of best practices within the CSUP storeroom to maximize inventory flow in the most efficient manner as inventory is purchased, received, stocked, picked, and shipped

17. Utilizes principles and practices as a 5S organizational specialist in the maintenance of the CSUP physical inventory and facility

18. Leverages data to keep on hand inventory and material levels lean and cycling efficiently to enhance financial stability and maintain cost effective operations

19. Monitors, evaluates and analyzes data to forecast product usage trends and potential supply chain disruptions, taking preventative actions and communicating with supply chain management, distribution partners and vendor representatives when appropriate and necessary

• Maintains inventory reports for products on order, backorder and stock out

• Maintains a record of approved substitute products and related vendors to facilitate rapid response as needed to prevent shortage of available on-site materials critical to patient care

20. Coordinates and executes emergency procurement when necessary

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

**Position** Sr Inventory Control Analyst

**Location** US:IL:Chicago

**Req ID** 22558