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Utility Facilities Manager

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Utility Facilities Manager

Salary

$88,753.00 - $121,222.00 Annually

Location

Boca Raton, FL

Job Type

Full-Time

Job Number

04484

Department

Utility Services

Division

Plant Maintenance 42/09601

Opening Date

12/02/2025

Closing Date

12/16/2025 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

Y1

+ Description

+ Benefits

+ Questions

General Statement of Job

Performs difficult technical and responsible administrative work managing employees and contractors conducting installation, maintenance, repair and testing of a variety of plant equipment, electrical power systems, instrumentation and controls, building support services, wellfield maintenance/repairs, and landscape maintenance for the Utility Services Department. Does related work as required. Work is performed under general supervision. Supervision is exercised over subordinate technical and administrative personnel, including Division supervisors, superintendents, workflow coordinators, planners/schedulers, plant electricians, instrumentation technicians, water production crews, grounds maintenance crews, plant maintenance mechanics and vocational apprentices.

Essential Functions

+ Plans, supervises coordinates, and assigns work and supervises the activities of the staff in carrying out assignments properly and expeditiously, checks productivity.

+ Oversees installation, testing and maintenance of electrical, instrumentation and controls, and mechanical equipment.

+ Coordinates and oversees maintenance activities for drinking water wells for quality and quantity and ensure compliance with regulatory requirements.

+ Evaluates inventory requirements for Divisions; specify and order parts, materials, tools and equipment to accomplish tasks and projects.

+ Reviews and evaluates CMMS and Reliability software data and reports; generates reports; conducts training.

+ Coordinates and facilitates Reliability Centered Maintenance program; implements recommendations

+ Consults with design engineers for new projects.

+ Oversees contractors performing maintenance, new installations and other related tasks for the department.

+ Directs work force in safety procedures that comply with City, State and Federal regulations.

+ Assess available resources and coordinates and prioritize repairs of equipment.

+ Develop policies, procedures and methods to improve efficiency and effectiveness of water and wastewater pumping systems.

+ Coordinates the activities of contractors and monitors their performance for contract compliance and conformity.

+ Determines repairs needed on equipment; makes or obtains cost estimates.

+ Develops, implements and evaluates job plans to improve productivity and increase efficiency.

+ Participates in specification writing and review, design drawing review, bid document reviews and selection processes.

+ Coordinates inspections, calibrations, repairs, reports and maintains required documentation for compliance with regulatory requirements.

+ Develops, specifies and coordinates, preventive, predictive and corrective maintenance activities and projects.

+ Manage and coordinate repairs and maintenance of all Utility telemetry systems.

+ Assists in development and project manages capital improvement for rehabilitation projects within the facilities.

+ Coordinates and monitors procurement; authorizes payment.

+ Coordinates repairs and maintenance of buildings, structures and facilities support systems.

+ Coordinates planning and scheduling activities for maintenance, electrical, and instrumentation Divisions.

+ Coordinates operation, maintenance and repair activities of emergency power generation equipment.

+ Orders parts, materials, tools and equipment to accomplish tasks and projects.

+ Review monthly fuel consumption usage data and submit reports.

+ Review semi-annual emissions data and submit reports to comply with EPA requirements.

+ Review and approve employee leave and timekeeping reports.

Related tasks:

+ Research and implement programs to promote and document knowledge transfer and encourage cross training across Divisions.

+ Research new available maintenance technologies and standards; make recommendations for implementation to reduce operating costs, improve safety and maximize productivity.

+ Writes periodic vendor performance reports.

+ Conducts staff meetings; evaluates employee performance; initiates disciplinary action

+ Monitors energy consumption needs; recommend and implement energy efficient equipment and industry standards; utilize building energy monitoring systems to improve efficiency.

+ Prepares and implements preventive maintenance schedules and work orders; maintains records.

+ Determines mechanical and electrical needs; maintains spare parts inventory.

+ Set up test and calibration station and establish performance parameters.

+ Develops and participates in multiple Divisions budget preparation and planning.

+ Resolves personnel problems within division and between other associated divisions.

+ Inspects the quality of work in progress and conducts appropriate tests upon completion.

+ Inspects plant equipment and machinery to determine operational status and/or maintenance requirements.

+ Determines methods and procedures for repair.

+ Trains mechanics, electricians and other workers in the maintenance, inspection and repair of equipment and machinery.

+ Develops SOPS for Divisions work activities.

+ Monitor, train, promote and ensure compliance with safety programs.

+ Make presentations to management on overall plant maintenance and equipment performance.

+ Review new employee applications and conduct job interviews; submit recommendations for hire of new employees.

+ Participate in bid meetings and awards; conduct vendor reference checks; monitor vendor performance.

+ Performs related tasks as required.

+ Develops scope of work for special projects for building facilities, plant maintenance and equipment rehabilitation.

+ Develops scope of work for Bids on HVAC systems maintenance, repairs and installations, Landscaping and Wellfield maintenance.

Knowledge, Skills and Abilities

Knowledge of:

+ The design, installation, repairs and maintenance of instrumentation and electrical control systems, power generation and distribution equipment, VFD's, MCC's, PLC's, electrical wiring diagrams, SCADA systems.

+ NFPA, OSHA, NEC, ISA standards and local electrical codes and ordinances.

+ Occupational hazards and necessary safety precautions of the work.

+ Practices, methods, equipment, and machine and hand tools used by plant mechanics, plant electricians and instrument technicians.

+ Regulatory and reporting requirements for emissions controls on reciprocating industrial combustion engines (RICE NESHAP) to comply with EPA requirements.

+ Thorough knowledge in Computer Maintenance Management Systems (CMMS), Reliability Centered Maintenance, predictive tools and methods for implementing best practices, utilization of workflow processes, optimization of multiple skills set towards projects and goal achievement.

+ Knowledge in the development and preparation of annual budgets for plant and equipment maintenance and MRO.

Skilled in:

+ Maintenance of pumps, motors, controls, and a variety of instruments, gauges, and related equipment.

+ Use of personal computers and computerized maintenance management systems (CMMS).

+ The uses and care of tools of the trade.

Ability to:

+ Diagnose and repair equipment malfunctions.

+ Plan, assign, supervise and instruct skilled, semiskilled, and unskilled employees.

+ Prepare detailed reports and submit recommendations for improved operations.

+ Plan the work; supervise and instruct personnel engaged in plant maintenance and repair work.

+ Perform duties under adverse working conditions.

+ Establish and maintain effective working relationships with officials, subordinates, associates and contractors.

Minimum and Preferred Qualifications

+ Bachelor’s degree in civil, mechanical, electrical engineering, or related engineering field is required.

+ Seven (7) years of experience in equipment maintenance, electrical power systems, automation and control systems, pump systems, computer systems and facility support systems, including Five (5) years of supervisory and/or management experience is required.

PREFERRED QUALIFICATIONS:

+ Experience with an enterprise asset management software.

+ Experience in a Water/Wastewater or Utility environment.

SPECIAL REQUIREMENTS:

+ Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

+ Criminal Background Check

+ Employment Verification

+ Motor Vehicle Report (MVR) Check

+ Physical Examination

+ Drug and Alcohol Screening

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of ServiceAccrual

0 to 5 full years8 hours per month

5 to 10 full years10 hours per month

10 to 15 full years12 hours per month

15 full years and over14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of servicePercentage

Less than 2 full years0%

2 to 5 full years10%

5 to 10 full years20%

10 full years or more30%

Retirement (normal, early or disability)50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of ServiceBenefit

5 to 10 full years$600 annually

10 to 15 full years$800 annually

15 full years and over$1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

+ An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

+ An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

+ The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.