"Alerted.org

Description We are looking for a dedicated and organized Executive Assistant to support senior leadership in a fast-paced, detail-oriented environment. This is a contract to permanent position based onsite in Irvine, California. The ideal candidate is proactive, detail-oriented, and adept at managing multiple priorities while maintaining a high standard of conduct.

Responsibilities:

• Manage and coordinate executive calendars to ensure efficient scheduling of meetings and appointments.

• Arrange and oversee complex travel plans, including flights, accommodations, and itineraries.

• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.

• Facilitate effective communication through email correspondence and other channels on behalf of the executive team.

• Plan and execute company events, ensuring all logistics are handled seamlessly.

• Utilize Salesforce to manage tasks, track progress, and support operational needs.

• Create visually appealing presentations and documents using Canva.

• Leverage Apple applications and Mac OS for efficient daily operations.

• Enhance team communication and collaboration by utilizing platforms such as Slack and Click-Up.

• Take initiative in improving internal processes and ensuring the executive team’s goals are met efficiently. Requirements • Proven experience as an Executive Assistant or in a similar role supporting senior leadership.

• Strong proficiency in calendar management and scheduling.

• Skilled in planning and coordinating travel arrangements, including international travel.

• Expertise in using Salesforce and other project management tools.

• Familiarity with Canva and the ability to create detail-oriented presentations and materials.

• Proficient in Apple applications and Mac OS.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .