"Alerted.org

Executive Support Specialist

Rochester, NY (http://maps.google.com/maps?q=950+Panorama+S+Trl+Rochester+NY+USA+14625)

Description

About the Role

We are seeking a highly organized and proactive Executive Support Specialist to provide exceptional administrative and operational support to our Executive Team. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and enjoys helping leaders operate efficiently and effectively.

Key Responsibilities

+ Provide daily administrative support to executive leadership.

+ Prepare correspondence, reports, meeting materials, and presentations.

+ Assist with project coordination, tracking deadlines, and supporting departmental initiatives.

+ Serve as a professional point of contact for internal and external stakeholders.

+ Maintain confidentiality and handle sensitive information with professionalism.

+ Gather information from team members and summarize progress for leadership.

+ Support data entry, basic research, and preparation of executive summaries.

+ Perform general administrative duties to enhance department workflows and productivity.

+ Help manage task lists and ensure deadlines are not overlooked.

+ Other duties as assigned.

What You’ll Gain in This Role

+ Valuable exposure to Senior Leadership and insight into executive-level operations.

+ The opportunity to support meaningful, high-impact projects across the organization.

+ Strengthened communication, organizational, and coordination skills.

+ A deeper understanding of business operations within a growing hospitality company.

+ Opportunities for professional development and career advancement.

+ Experience building relationships and collaborating with teams across multiple departments.

+ A visible, influential role where your work directly supports the success of the executive team.

Requirements

+ An understanding of (or experience in) administrative, executive support, or office coordination roles.

+ Ability to communicate verbally and in writing, effectively.

+ High level of professionalism and confidentiality.

+ Excellent time management with the ability to prioritize work effectively.

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

+ Strong attention to detail and ability to work independently.

+ Ability to manage multiple tasks in a fast-paced environment.

Why Join Us?

+ Opportunity to grow within a dynamic, expanding company.

+ Supportive leadership and collaborative team culture.

+ A role where your contributions genuinely make an impact.

Salary Description

65,000 - 75,000