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Library Events Specialist

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Library Events Specialist

Salary

$50,508.00 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2026-06869

Department

PUBLIC LIBRARY

Opening Date

12/01/2025

Closing Date

12/19/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Jacksonville Public Library is actively seeking a Library Events Specialist.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional work in the planning, production, and execution of Library events. The work requires knowledge of techniques, methods, and procedures used in the library system, and knowledge of event and entertainment logistical technical requirements usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. Contacts with customers and co-workers require skills in understanding and influencing people which are important in providing services, including skills of persuasiveness, assertiveness, and sensitivity to others’ point of view required to influence behavior, change an opinion, or turn a situation around. The work is standardized in that tasks are covered by substantially diversified procedures, but because of changing priorities or different situations, employee has the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences. The work is performed in an office and field environment, but the risks and hazards are minimal, known, predictable, and controllable. Operates motor vehicles, utility carts, and standard office equipment such as personal computers. Physical demands may involve moderate activities during the setting up of special events such as lifting and carrying objects weighing up to 40 pounds. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, techniques, and the employee organizes his/her own work, and the work is reviewed for results achieved.

Examples of Work

+ Plans, organizes, produces, and executes Library special events.

+ Creates detailed event plans, including timelines, budgets, logistics, site layouts, mapping, goals, and security needs.

+ Creates timelines for setup and execution.

+ Coordinates needed services from other departments or outside contractors/agencies such as public safety, sound, lights, audiovisual equipment, and performers.

+ Sets up and attends events to coordinate and monitor activities and resolve problems.

+ Evaluates all aspects of events to ensure they align with the Library’s mission/ vision/ strategic agenda, recommend/implement objectives and attainable goals. Coordinates post-event retrospectives and creates post-event evaluation, including financial assessment.

+ Works with staff to ensure community collaboration from inception through planning to event.

+ Supervises and coordinates special events volunteers and vendors.

+ Prepares correspondence and reports pertaining to special events.

+ Creates and executes contracts for events.

+ Establishes and maintains records and files.

+ Operates motor vehicles and utility carts.

+ Operates standard office and library equipment such as personal computers or mobile devices using word processing, presentation, mapping, spreadsheet, and other related software, peripheral and electronic devices, copiers, and calculators.

+ Supports the overall mission of the Library by providing customer service in a manner that creates a positive customer experience.

+ Assists with maintaining appearance standards by reporting facilities issues and picking up litter on library grounds.

+ Demonstrates proficiency in the City of Jacksonville’s competencies.

+ Performs related work as required.

Knowledge, Skills and Abilities

+ Knowledge of logistical planning principles, practices, procedures, methods, and techniques.

+ Knowledge of event logistics and entertainment technical requirements such as talent buying, scheduling, audio visual equipment.

+ Knowledge of event site layout and mapping.

+ Skill in communicating effectively, orally and in writing.

+ Skill in securing contracts, discounts, and favorable terms with suppliers

+ Skill in problem solving and resolving issues.

+ Ability to plan, organize, produce, execute, and evaluate events.

+ Ability to prioritize to achieve results within established deadline

+ Ability to assign, monitor, and review the work of others.

+ Ability to establish effective working relationships.

+ Ability to accept feedback and modify service delivery to better meet library goals.

+ Ability to interpret rules, regulations, and policies.

+ Ability to provide positive customer service in a library setting.

+ Ability to communicate effectively verbally and in writing.

+ Ability to travel between various locations to meet the assignments of the position.

+ Ability to operate standard office equipment such as personal computers using word, spreadsheet, database, mapping and other related software.

Open Requirements/Supplemental Information

+ Five years of education and/or professional experience in event planning, event management, project coordination, recreation and leisure programming, or a related field.

+ Experience in a library setting preferred.

LICENSING/CERTIFICATION/REGISTRATION:

+ Must possess and maintain a valid driver’s license during employment in this class.

+ Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.

OTHER REQUIREMENTS:

+ The probationary period for this class is six (6) months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

The budgeted annual salary for this position is $50,508.00. This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

+ Yes

+ No

04

Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. The complete work history, including number of hours worked per week, must be included in your application if you would like this experience to be considered.

+ I have read the above statement and understand what is required.

05

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

06

Do you have five years of education and/or professional experience in event planning, event management, project coordination, recreation and leisure programming, or a related field?

+ Yes, I have five years of education and/or professional experience in event planning,

+ Yes, I have five years of education and/or professional experience in event management.

+ Yes, I have five years of education and/or professional experience in project coordination.

+ Yes, I have five years of education and/or professional experience in recreation and leisure programming.

+ Yes, I have five years of education and/or professional experience in a related field

+ None of the above.

07

Provide a detailed description (at least 3-4 complete sentences) of your experience.

08

Indicate the organization(s) you worked for where you gained this experience.

09

If you stated you have experience in a related field, please state what the related field is and explain how this is related to the required areas listed above.

10

Experience in a library setting preferred. Do you have this experience?

+ Yes

+ No

11

Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

+ FL Class A Commercial Driver License (CDL)

+ FL Class B Commercial Driver License (CDL)

+ FL Class C Commercial Driver License (CDL)

+ FL Class E Driver License

+ GA Standard Driver's License

+ GA Class A Commercial Driver's License (CDL)

+ GA Class B Commercial Driver's License (CDL)

+ GA Class C Commercial Driver's License (CDL)

+ License from another State.

+ Learner Permit

+ My license is currently invalid.

+ I do not possess any type of Driver's License.

12

If you have a State of FL license, does your license currently have one or more of these restrictions?

+ C or 1 - Business Purpose Only

+ D or H - Employment Purposes

+ P or 2 – Probation Interlock Device

+ S or I – Other Restriction

+ Two or more of these restrictions.

+ I have an out of state license.

+ None of the above.

13

Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

+ Yes

+ No

14

Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

+ Yes

+ No

15

Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

+ Yes

+ No

16

I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

+ Yes, the City of Jacksonville has my consent to check my driver's license.

+ No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

+ I do not possess a valid driver's license.

17

Provide your full Driver's License or Identification number. For out of state license, please include the state. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

18

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

19

If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

+ I have read the above statement and understand what is required.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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