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University of Pittsburgh Physicians Department of Pediatric Pulmonology and Sleep Medicine is hiring a full-time Administrative Assistant Intermediate to join their team! This is a Monday through Friday daylight position with shifts varying from 7:30am to 4pm, 8am to 4:30pm, and 8:30am to 5pm. No evenings or weekends. This position is primarily responsible for providing administrative support to the clinical director and sleep lab directors. The Admin Assistant will process billing work queues and encounters without chargers, obtain procedure authorizations, and participate in phone/fax rotations with the rest of the administrative team.

Children's Hospital is ranked 8th in the U.S. News and World Report. This is a comprehensive Pulmonology Division providing care for Asthma, Bronchopulmonary dysplasia, Cystic Fibrosis, Lung Transplantation, Interstitial Lung Disease, Neuromuscular disease with respiratory complications, and sleep disorders.

This role offers flexibility to work remotely 2 days per week after a successful orientation period.

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May make travel arrangements.

+ Maintains various accounting and budgetary records (i.e., completes expense reports).

+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

+ May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.

+ Reviews administrative procedures and interprets them for employees.

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

+ High school diploma or equivalent

+ Three years experience in an administrative support role

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products

+ Working knowledge of business processes and procedures

+ Knowledge of basic accounting and financial principles and functionsAbility to analyze data and use basic reasoning skillsLicensure, Certifications, and Clearances:

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran