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Human Resources Administrator

School of Humanities and Sciences, Stanford, California, United States

New

Human Resources

Post Date 7 hours ago

Requisition # 107848

_This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze._

TheSchool of Humanities and Sciences (H&S)is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The H&S Human Resources Department is seeking a Human Resources Administrator to join the H&S HR Service Center. The Service Center was created to centralize the processing of HR transactions through a central team that supports departments and programs in the school. Under the direction of the H&S Human Resources Department, this position will provide administrative support and work as a part of a team of three. This position provides first point of contact for all human resources inquiries and serves as a resource to staff and faculty on human resources policies, procedures, and practices.

Primary responsibilities include human resources data entry into PeopleSoft including faculty, academic staff, non-academic staff, bargaining unit, student, and temporary employees. Additional key responsibilities include initiating and monitoring background checks, employment verification (I-9), applicant tracking system management including posting new requisitions and requisition close-out, and personnel file management. This position will also support disability, leaves and workers compensation claims.

Ideal applicants will possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to human resources – the ability to translate this information into operational successes will be critical.

This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. A resume and cover letter is required for consideration.

CORE DUTIES:

+ Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.

+ Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers' compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.

+ HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.

+ Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.

+ Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.

+ Maintain personnel and human resources-related files.

+ Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

* Other duties may also be assigned.

EDUCATION AND EXPERIENCE:

Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

+ Strong accuracy and attention to detail

+ Strong proficiency with business applications, Microsoft Office suite, Google suite, etc.

+ Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

+ A customer focused approach to human resources support.

In addition, preferred requirements include:

+ Proficiency with GoogleDrive and SmartSheet or similar workflow/project management tools

+ Proficiency with HRMS platforms and data analysis/reporting software

WORKING CONDITIONS:

+ Travel on campus to schools/units, out of town.

PHYSICAL REQUIREMENTS:

+ Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

+ Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

+ Rarely kneel/crawl, operate foot and/or hand controls.

The expected pay range for this position is $31.49 to $40.00per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more

_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a_ _contact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 1706**

+ **Employee Status: Regular**

+ **Grade: G**

+ **Requisition ID: 107848**

+ **Work Arrangement : Hybrid Eligible**