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Documentation Control Specialist – Jacksonville, FL

Kelly Outsourcing Consulting Group KellyOCG , a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a **Documentation Control Specialist** for a project engagement at one of our Global clients in Jacksonville, FL. This role is a full-time, fully benefited position.

As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You ll also be eligible for paid time off, including holiday, vacation, and sick/personal time. All KellyOCG employees receive annual performance reviews.

**Title:** Documentation Control Specialist

**Location:** Jacksonville (32256)

**Pay:** open.; plus benefits and PTO

**Hours:** M-F 8am-5pm

**Duration:** One year contract

As a Documentation Control Specialist placed with KellyOCG you will be responsible for the following:

+ Prepares/ Provide submissions of Standard Operating Procedures SOPs for the document control process controlled through the electronic Document Management System QUMAS , ensuring compliance to ISO, GMP and BSI regulations, utilizing the computer networks to prepare documents to the on-line system.

+ This position is responsible for maintaining and supporting departmental internal database maintenance of on-line indices and approved artwork file management and requires auditing of files to ensure artwork accuracy.

+ Lead responsibilities for document lifecycle management and process audits for the department.

+ Researches, recommends and implements efficiency improving tools and procedures and takes action/responsibility for developing databases, reports, etc.

+ Evaluates Workflow Coordinator processes and communicates non-conformances to management.

+ May perform other document-related duties outside the department such as document coordination, customer issue investigation, safety training/inspections, and internal audit support activities.

+ All systems and procedures will be maintained by meeting ISO/GMP requirements.

+ Promotes a culture of Regulatory Compliance and Risk Management throughout the organization.

+ Supports departmental and franchise objectives, while adhering to the customer Credo, as well as local safety and environmental policy and procedures.

+ Edits and prepares new/revised documents and forms that are submitted for the documentation processes, ensuring their compliance to ISO, GMP and BSI regulations.

+ Utilizes computer networks to transfer approved and effective documents to the on-line system; maintains and supports on-line indices, organization charts, and signatory matrices.

+ Performs regular audits of documents in approval cycles.

+ Evaluates Workflow coordinator processes and communicates nonconformances to management and affected departments.

+ Identifies group productivity/communication barriers and proposes solutions.

+ May perform other documentation-related duties within the department including customer investigations and training personnel.

+ Performs duties related to QUMAS Administrator such as password resets/on-line support.

+ Performs QUMAS training to company-wide individuals.

+ Ireland and Japan point of contact for troubleshooting processes

Qualifications:

+ Two years technical training education or equivalent experience: high school degree or equivalent required.

+ Minimum experience beyond formal education required: 2 or more years previous clerical/technical experience in document management.

+ Must have thorough knowledge and understanding of administrative principles and concepts.

+ Ability to utilize the database system for storing and retrieving archived documents that are not listed within eDMS QUMAS.

+ Ability to use computer systems for off-site document storage activities.

+ Proven self-starting/high initiative track record.

_Please do not contact your local Kelly branch office as it is not filling this position. #p1_

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Engineering/Technology – Project Services?

Looking to work with leading project management organizations at top companies around the world? That’s where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world’s most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects—all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That’s just good planning.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.