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ADMINISTRATIVE ASSOCIATE

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ADMINISTRATIVE ASSOCIATE

Salary

$1,527.17 - $1,593.00 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

37713

Department

HUMAN RESOURCES

Division

HRD-STRATEGIC BENEFITS ADMIN & OPS

Opening Date

12/03/2025

Closing Date

12/10/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Job Classification: Administrative Associate

Exam Plan Number: 37713

Department: Human Resources

Division: Benefits

Reporting Location: 611 Walker St. *This is not a remote position

Workdays & Hours: Monday - Friday 10:00AM – 7:00PM * *Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

As administrative support for HR Benefits Division (Wellness Team), this position performs professional administrative functions related to the development and implementation of policies and procedures pursuant to Wellness Team goals and objectives and the day-to-day operation of the Wellness Center.

+ Assist Wellness Center users with customer service needs related to the function and day-to-day operation of the Wellness Center.

+ Interprets and implements basic rules, regulations, policies and procedures in day-to-day operations.

+ Drafts correspondence reports and other documents; proofs/edits documents for accuracy, content and format.

+ Prepare periodic and special reports; compiles information and maintains reference information.

+ Organizes inventorying, cataloging, retention and retrieval of documents.

+ Performs other duties as assigned.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air condition

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to applicants with:

+ Excellent organizational skills.

+ Employee benefits administration experience

+ Data research and reporting

+ Experience with creating, navigating, and managing Microsoft Excel files using Pivot tables

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 13

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-7238

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

If you need special services or accommodations, call (832)393-7238 (TTY 7-1-1).

If you need login assistance or technical support call 855-524-5627

EOE EQUAL OPPORTUNITY EMPLOYER

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable or a general discharge under honorable conditions?

+ Yes

+ No

02

What best describes your highest level of education?

+ High School Diploma or GED

+ Associate's Degree

+ Bachelor's Degree or beyond

+ None of the above

03

How many years of professional administrative experience do you have?

+ 2 years of professional administrative experience.

+ 3 years of professional administrative experience.

+ 4 years of professional administrative experience.

+ 5 years of professional administrative experience.

+ No professional administrative experience.

04

How many years of professional work experience do you have performing employee benefits and/or or HR related work?

+ 2 years performing employee benefits and/or or HR related work.

+ 3 years performing employee benefits and/or or HR related work.

+ 4 years performing employee benefits and/or or HR related work.

+ 5 years performing employee benefits and/or or HR related work.

+ No experience performing employee benefits and/or or HR related work.

05

Please indicate your level of proficiency in the Microsoft Office Suite, including Excel.

+ BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

+ I have no experience working with Microsoft Office

06

Are you a current City of Houston Human Resources employee?

+ Yes

+ No

Required Question