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Job Title: Senior Payroll Specialist

Pay & FSLA Status: Competitive Compensation, D.O.E.; Hourly non-exempt

Regular Schedule & Shift: Monday - Friday; Day shift

Regular Weekly Hours: Full-time/40 hours per week (overtime as needed)

Paid Time Off (PTO): 80 hours accrued year 1; 120 hours accrued annually after year 1

Paid Sick Time: 40 hours annually

Management Position: No

Branch Location: Corporate office in Wilsonville, OR; Hybrid flexible

POSITION SUMMARY:

The Senior Payroll Specialist is responsible for payroll processes for the company’s bi-weekly and semi-monthly multi-site and multi-state payroll for 1,000+ associates. This position will perform a wide variety of payroll activities, including maintaining payroll records with accuracy, reviewing and auditing payroll records, researching, and continuing education.

OrePac Building Products seeks dynamic individuals who exemplify excellence in quality, trust, value, and service. Our ideal candidate for this position is a detail-oriented person who is excited about working with a small team, has excellent communication skills, and has a solid understanding of payroll procedures.

COMPENSATION & BENEFITS PACKAGE:

+ Competitive compensation, D.O.E. + opportunities for quarterly/annual performance bonuses based on branch/company/employee performance + annual reviews with opportunities for pay increases based on employee performance.

+ Medical, dental, and vision insurance up to 70% paid by OrePac.

+ FREE Informed Health Line and Health Advocates.

+ Health Spending Account (HSA) available with up to $1,000 annual OrePac contribution.

+ Flexible Spending Account (FSA) available.

+ FREE Employee Assistance Program (EAP).

+ FREE life and Long-Term Disability (LTD) insurance.

+ Short-Term Disability (STD) insurance available.

+ Accident, Hospital Indemnity, and Critical Illness plans available.

+ 401K with up to 3.5% OrePac contribution.

+ Paid time off (PTO) as specified above.

+ Paid sick time as specified above.

+ 7 paid holidays annually.

+ FREE gym membership.

+ Employee discount.

ESSENTIAL DUTIES & RESPONSIBILITIES:

+ Ensure quality and accuracy of employee transactions through the complete payroll cycle.

+ Perform internal verification and auditing to ensure quality for downstream payroll, HR, and accounting departments.

+ Perform weekly internal audit reviews of payroll functions for data and compliance accuracy.

+ Assist in researching state reporting requirements and wage and hour laws in each state OrePac provides employment in to ensure compliance.

+ Process full cycle payroll operations with a high level of accuracy, including compensation, benefits, new hires, and terminations.

+ Research payroll issues/discrepancies and process necessary corrections.

+ Run custom reports that will involve strong knowledge of relational databases, MS Excel, and complex formulas.

+ Assist with compliance audits, ensuring accurate and timely deliverables.

+ Assist with trainings and facilitate meetings as requested by management. Work collaboratively in a team environment with a spirit of cooperation.

REQUIRED SKILLS:

+ Comprehensive knowledge of all applicable payroll processes, procedures, and state and federal laws.

+ Experience with a third party payroll software; experience with ADP Workforce Now is preferred, but not required.

+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

+ Excellent organizational skills and attention to detail. Must be able to prioritize tasks to meet deadlines and demands

+ Ability to communicate effectively (verbal and written) with teammates and various levels of management.

+ Ability to work with confidential employee information.

+ Strong analytical and problem-solving skills.

REQUIRED EDUCATION & EXPERIENCE:

+ Associate’s degree in a related field.

+ At least 3 years of experience with full cycle payroll for a minimum of 300+ associates.

+ Any combination of education, training, or experience that demonstrates the ability to perform the duties of the position will be accepted in place of the education and/or experience requirements listed for this role.

PHYSICAL DEMANDS:

+ Regularly required to see, talk, and hear. Specific vision abilities required by this job include close vision, the ability to adjust focus, and peripheral vision.

+ Ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

WORK ENVIRONMENT:

+ The noise level in the work environment is generally quiet.

+ This position operates in a professional office environment.

+ This position routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

DRESS CODE:

+ All employees are expected to wear clothing appropriate for the nature of OrePac business and the type of work being performed. Clothing should be neat, clean, and tasteful.

SAFETY DUTIES & RESPONSIBILITIES:

+ Report all incidents and accidents to one’s immediate supervisor immediately or within 24 hours.

+ Maintain the work area in a safe and healthful condition.

+ Report, and whenever possible correct, unsafe working conditions to branch leadership.

+ Operate vehicles while in the course of employment in a safe and lawful manner.

+ Provide assistance to reduce or eliminate workplace hazards.

+ Comply with company drug testing policies and procedures.

+ Comply with company Personal Protective Equipment (PPE) policies. OrePac will provide required PPE to employees.

OREPAC HISTORY & CULTURE:

Founded by the Hart family in 1977, OrePac is a family-owned and operated wholesale building materials supplier providing product, sales, and technology solutions to the shelter industry.

At OrePac we value trust, integrity, and a dedication to excellence. That commitment can be found in the services we offer, the quality of the products we provide, and the way we treat our employees and customers. This dedication to our markets has enabled us to make a positive impact on the shelter industry and the communities we serve.

Our vision is to create trusted partnerships by providing quality products and maintaining strong relationships through unmatched service, operations, and logistics. Our mission: Make Complicated Simple™.

LEGAL STATEMENTS:

OrePac provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, OrePac complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This job description is not intended to contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Regularly scheduled workdays, hours, and shifts are described above. Shift availability may vary. Hours may need to be extended or adjusted at any time, with or without notice, to meet the needs of the organization.

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The required skills, education, experience, and physical demands listed above are representative of the minimum knowledge, skills, and/or abilities required to perform the essential functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job.

OrePac supports a safe and drug-free workplace. OrePac may administer a pre-employment background check and/or drug-screen, as well as random and/or reasonable suspicion drug-screens during employment.

Employees are required to perform safety duties and responsibilities in accordance with acceptable and safe work procedures. OrePac’s safety policy requires the use of Personal Protective Equipment (PPE) in designated safety-sensitive areas while on OrePac property. OrePac employees who handle or deliver OrePac products while not on OrePac property are required to adhere to OrePac’s safety policy and use the required PPE necessary for their specific role.

The dress code described above is representative of what an employee must wear while performing the duties of this position. Individual branches may issue more specific guidelines than what is outlined below. Reasonable accommodations may be made for individuals with religious beliefs, observances, or practices related to the dress code.

ATTESTATION:

By signing my name below, I attest that I have reviewed this job description and I understand all my job duties and responsibilities. I certify that I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my location or department without it being specifically included in the job description. If I have any questions about job duties not specified on this description that I am asked to perform, I will discuss them with my immediate supervisor or a member of the Human Resources team. I have discussed any questions I may have had about this job description prior to signing this form.

For job applicants only. Recruiters, don't contact us regarding this or any other job posting.

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