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At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: _“What would I do if this patient were my mom?”_ That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

The Events & Trade Shows Specialist will support a high volume of meetings and events for the commercial divisions of the organization. This position is responsible for coordinating all logistics, managing vendor relationships and securing participation for Caris attended events. The Events and Trade Show Specialist will coordinate support services by communicating with marketing and sales leadership, meeting vendors and company representatives to accommodate what is needed for a successfully and smoothly executed trade show/event.

Financial management is a critical function of this position. Events and Trade Show Specialist must track and manage to a set budget while working closely with other business groups to accommodate each event & meeting's goals.

Job Responsibilities

+ Manage regional meetings and events, as assigned, to coordinate program logistics including registration paperwork (show services), hotel accommodations meeting room set-up, audio/visual services, meal functions, hotel contracts, on-site staff, marketing material needs, and budget reconciliation at conclusion of program.

+ Work closely with the marketing and field leadership to execute at a high performing level.

+ Provide superior customer service to our customers, both internal and external parties.

+ Keep detailed files on all aspects of communication, correspondence, attendee lists, training session, and financial documents relating to each program, including records of contracts and payments.

+ Manage deadlines and multi-task while consistently maintaining attention to detail and providing timely and accurate reporting to marketing and sales leadership.

+ Continually broaden knowledge base regarding company science, company culture, business, industry and trends.

Required Qualifications

+ 2-4 years of meeting planning/Meeting management.

+ Possess knowledge of trade show and events processes, operations and vendor relations.

+ Bachelor of Science/Arts degree from an accredited university or college in related field.

Preferred Qualifications

+ Prior experience in healthcare or life sciences preferred.

+ Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

Physical Demands

+ Employee may be required to lift routine office supplies and use standard office equipment.

Training

+ All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

+ Travel 2-3 times a year for larger events

Annual Hiring Range

$67,000 - $80,000

Actual compensation offer to candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level. The pay ratio between base pay and target incentive (if applicable) will be finalized at offer.

**Conditions of Employment:** Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation.

Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.