"Alerted.org

Administrative Assistant

Print (https://www.governmentjobs.com/careers/deschutes/jobs/newprint/5158374)

Apply



Administrative Assistant

Salary

$4,939.64 - $6,619.58 Monthly

Location

Bend, OR

Job Type

Regular, full time, full benefits

Job Number

2025-00176

Department

Community Development

Opening Date

12/03/2025

Closing Date

1/4/2026 11:59 PM Pacific

Bargaining Unit

AFSCME

+ Description

+ Benefits

+ Questions

Summary

ABOUT THE DEPARTMENT:

The Community Development Department facilitates orderly growth and development in the Deschutes County community through coordinated programs of Building Safety, Code Compliance, Coordinated Services, Onsite Wastewater, Planning and education and service to the public.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. W e enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB:

This position performs a variety of complex and diverse support including special projects, data management, analyzing data and applying judgement to resolve problems, processes documents, reviews accounts, and responds independently to inquiries as well as providing administrative assistance across CDD’s divisions. The typical schedule is Monday through Friday, 8 a.m. to 5 p.m.

Key Responsibilities:

+ Independently plans and performs administrative duties such as data management and research.

+ Apply judgement to resolve problems, analyze data and making decisions. Duties may vary according to job assignments within each division.

+ Responds independently to inquiries and resolve problems within scope of authority.

What You Will Bring:

Knowledge of or experience with:

+ County organization, operation, policies, and procedures.

+ Applicable state and federal rules, codes, and regulations.

+ Customer service techniques for dealing with the public, in person and over the phone.

Skill in:

+ Organizing and managing complex administrative and technical services with minimum supervision.

+ Using initiative and independent judgement within established guidelines.

+ Communicating effectively verbally and in writing.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clickingHERE. (https://www.governmentjobs.com/careers/deschutes/classspecs)

Compensation

$4,939.64 to $6,619.58 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union represented position is available immediately.

Effective Jan. 1, 2026:

BENEFITS:

Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE (https://www.deschutes.org/sites/default/files/fileattachments/human\_resources/page/682/2026\_deschutes\_county\_benefits\_guide\_-\_final.pdf) for full benefit details.

Minimum Qualifications

+ Associate’s degree in Business or Public Administration;

+ AND two (2) years of public sector administrative and technical support experience;

+ OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

Preferred qualifications:

+ Notary Public Commission or ability to obtain.

Necessary Special Requirements

The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.

If you are a veteran and would like to apply for Veterans' Preference, please click HERE (https://www.deschutes.org/hr/page/veterans-preference-information-and-instructions) for information.

Excellent County benefit package when eligible.

Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.

Employer paid benefit offerings include:

+ Life Insurance for employee and dependents

+ Accidental Death and Dismemberment Insurance

+ Long-term Disability Insurance

+ Employee Assistance Program

+ Retirement Program through Oregon PERS

+ Time Management Leave

Employee paid voluntary benefit offerings include:

+ 125 Flexible Spending Program

+ 457 Deferred Compensation Program

+ Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visitwww.deschutes.org/hrand click on Employee Benefits.

01

This position requires an Associate's degree in Business or Public Administration; AND two (2) years of public sector administrative and technical support experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job. Do you meet the requirements as listed above?

+ Yes

+ No

02

Please describe how you meet the minimum qualifications as listed above. Include any education and or years of relevant experience that you would like to be considered.

03

Please describe why you are a good candidate for this position, including examples which demonstrate your ability to perform standard administrative duties, prepare correspondence, file and keep records, screen incoming calls, process mail, and maintain confidentiality.

04

Are you proficient with word processing, spreadsheets and electronic database programs?

+ Yes

+ No

05

Please describe your knowledge and experience using various office software programs.

06

Please briefly describe your administrative experience.

07

Please give an example of problem solving in your current position.

08

Please check the box next to the following administrative duties you have performed.

+ Maintain executive calendars.

+ Schedule meetings and conferences.

+ Prepare meeting agendas.

+ Take meeting minutes.

+ Make travel arrangements.

+ Prepare travel reimbursements.

+ Compose routine correspondence.

+ Proofread documents for accuracy and completeness.

+ Serve as contact person for facility service calls.

+ Monitor contracts.

09

Preference will be given for possession of Notary Public Commission or ability to obtain. Do you have possession of Notary Public Commission or the ability to obtain?

+ Yes

+ No

Required Question

Employer

Deschutes County Human Resources

Address

1300 NW Wall Street Suite 201Bend, Oregon, 97703

Phone

(541) 388-6553

Website

https://www.deschutes.org/jobs

Apply

Please verify your email addressVerify Email