• Legal Assistant - Criminal Prosecution Unit

    City of Santa Monica (Santa Monica, CA)


    LEGAL ASSISTANT – CRIMINAL PROSECUTION UNIT

     

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    LEGAL ASSISTANT – CRIMINAL PROSECUTION UNIT

     

    Salary

     

    $92,208.00 - $113,832.00 Annually

     

    Location

     

    City of Santa Monica, CA

     

    Job Type

     

    Full-Time Regular

     

    Job Number

     

    0855-01

     

    Department

     

    City Attorney

     

    Division

     

    City Attorney

     

    Opening Date

     

    12/03/2025

     

    Closing Date

     

    12/12/2025 5:00 PM Pacific

     

    + Description

    + Benefits

    Job Summary

    Santa Monica City Attorney’s Office seeks a legal secretary with 5-10 years of experience to join its Criminal Unit. The ideal candidate will assist the Deputy City Attorneys in the Criminal Unit. The position requires criminal and or legal experience.

     

    Duties include scanning/editing case files, and requesting, uploading, and tracking discovery, updating daily Court calendar, tracking Court cases including Mental Health and Criminal courts, and processing restitution. Duties also require processing custody police reports, custody rejections from the District Attorney’s office, and citations. Duties could also include formatting, editing, proofreading, and finalizing documents, including, but not limited to, filing criminal complaints, probation violations, and appeals. Candidate should be familiar with all Microsoft software, SharePoint, and either TCIS or The Justice Portal as well as can adapt to changing data management systems in house and with the Courts. General administrative duties are also done on a regular basis, such as answering and screening phone calls, creating letters, filing documents at the Courthouse as well as interacting with City personnel, other government agencies, police departments and the public.

    Qualifications:

    *Must have at least 5+ years of criminal and or legal experience, ideally in a prosecuting agency or mid-sized or large law firm. Experience as a legal secretary in the areas of criminal law preferred.

    *Must have knowledge of criminal court filing requirements and deadlines, including experience with e-filing in state and federal courts.

    *Strong software skills and knowledge with use of legal software and macros, preferably including MS Office Suite, Outlook, SharePoint, and Westlaw.

    *Exceptional communication skills to communicate with attorneys, staff, the public, police agencies, and Court staff. Position reports to the Chief of the Criminal Prosecution Unit.

    * Must possess strong organizational skills.

    *Represents basic qualifications for this Legal Assistant position. To be considered for this position you must at least meet the basic qualifications.

     

    The hours of the position are 6:30 a.m. to 4:30 p.m. Monday through Thursday, and 6:30 a.m. to 3:30 p.m. on alternate Fridays. The office is closed to the public every other Friday. Hybrid work schedule is currently available. Salary dependent on experience; excellent benefits. The salary range is steps 1-5, $92,208-$113,832 annually. A background check will be required prior to beginning employment. Santa Monica is an equal opportunity employer. Interested applicants should submit a cover letter, resume, and the names of three references. These materials should be submitted in a single pdf document by email to [email protected] ([email protected]) with the subject line: “Application – Legal Assistant – Criminal Unit”; closing date Friday, December 12, 2025, by COB.