• Accounts Receivable Coordinator

    Aston Carter (New York, NY)


    Job Title: Accounts Receivable Coordinator

    Job Description

    This role involves managing the reporting and processing of royalty income, monitoring aging reports from multiple entities, and preparing detailed reports for senior accounting members. The position also requires preparing ad hoc analysis for special projects and ensuring accurate billing through collaboration with project managers.

    Responsibilities

    + Manage and process project-based AR reports.

    + Monitor aging reports from multiple entities.

    + Prepare reports for senior accounting members.

    + Conduct ad hoc analysis for special projects.

    + Investigate invoice discrepancies and prepare new invoices as needed.

    + Collaborate with project managers to ensure accurate billing.

    + Assist extensively in collection efforts tailored to each client via email.

    + Prepare collections reports and analyze unpaid vs. paid invoices.

    + Construct client-specific collection plans.

    + Proactively manage upcoming collection efforts.

    + Participate in monthly meetings and provide summaries and cash flow reports for the CFO.

    + Assist with client billing tasks.

    Essential Skills

    + Experience with accounts receivable and aging reports.

    + Proficiency in billing collections and reconciliation.

    + Familiarity with Deltek Vision/Vantagepoint.

    + Proficient Excel skills.

    + Experience in collections.

    + Understanding of the AEC industry.

    + Accounting and invoice processing expertise.

    + Experience in collection accounts receivable and invoice analysis.

     

    Additional Skills & Qualifications

     

    + Strong interpersonal skills for direct interactions with design leadership.

    + Ability to adapt to new technologies.

    Work Environment

    The role offers exposure to high-impact projects within a global architecture and design firm. The initial training period requires five days in person. After training, there is hybrid flexibility with four days in the office and one day working from home, dependent on team coverage.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of New York, NY.

    Pay and Benefits

    The pay range for this position is $33.00 - $40.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Dec 15, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.