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Overview

Position Summary:

The Senior Paralegal provides advanced legal and administrative support to the Head of Legal, the COO, and any external legal firms engaged by the Premier Family of Companies (PFOC). This position plays a critical role in supporting legal operations across multiple business units in the U.S. and U.S. Virgin Islands.

PFOC includes four highly regulated healthcare companies—an insurance company offering accident and health products, a care/case management company, a third-party administrator (TPA), and a podiatric medical group—along with a variety of non-healthcare entities. The Senior Paralegal supports litigation, contracting, corporate governance, regulatory compliance, and cross-functional risk management efforts. This role requires attorney supervision and frequent collaboration with business unit leadership.

Responsibilities

Essential Duties and Responsibilities:

Primary Responsibilities -

Litigation Support

- Manage service of process and coordinate litigation matters from intake to resolution.

- Maintain litigation case files, ensuring accurate electronic and physical recordkeeping.

- Coordinate discovery, including document preservation, collection, review, and production.

- Liaise with outside counsel, expert witnesses, and internal stakeholders.

- Track all critical litigation deadlines, ensuring timely compliance with court and regulatory requirements.

- Prepare litigation status reports for the Head of Legal and COO.

Contracting Support

- Draft, review, and revise contracts (vendor agreements, provider agreements, NDAs, and service agreements) under attorney supervision.

- Assist with due diligence for new vendors, providers, and partnership evaluations.

- Maintain a centralized contract management and file retention system.

- Track renewals, expirations, obligations, and compliance requirements across all PFOC entities.

- Prepare contract status reports for the Head of Legal and COO.

Secondary Responsibilities -

Corporate Governance & Regulatory Compliance

- Assist with corporate governance tasks including entity maintenance, annual reports, licensure renewals, and regulatory filings across multiple jurisdictions (including U.S. federal, state, and USVI agencies).

- Serve as a Notary Public; must obtain commission within 60 days if not already active.

- Monitor proposed legislation, regulatory updates, and compliance requirements relevant to PFOC’s industries.

- Create, update, and maintain organizational charts and process maps for PFOC and its business units.

- Conduct legal research to support drafting of legal documents, opinion letters, guidance summaries, and compliance initiatives.

- Research new licensing requirements for business expansions or new operational territories.

- Support cross-functional compliance, audit, and risk management projects.

- Perform additional legal, regulatory, and operational tasks as assigned.

Scope of Authority & Ethical Compliance:

- May not provide legal advice, interpret law, or represent the company in any capacity reserved for licensed attorneys.

- May not bind PFOC or any business unit to a contract, agreement, or obligation without written approval from the COO and/or Head of Legal.

- May assist in drafting, editing, and preparing legal documents only under attorney supervision.

- Must adhere to the ethical guidelines established by the American Bar Association (ABA), the National Association of Legal Assistants (NALA), and applicable state and federal rules governing paralegal conduct.

- All work product, including research, drafts, templates, and documents, is the exclusive property of PFOC and must be returned upon separation.

- Must comply with all company policies, including confidentiality, data privacy, cybersecurity, and document retention standards.

Supervisory Responsibilities: None

Qualifications

Core Competencies:

- Strong organizational, interpersonal, and motivational abilities

- Excellent written and verbal communication skills

- High attention to detail with strong analytical and reasoning capabilities

- Ability to manage competing priorities and work under pressure

- Resourceful, self-reliant, and proactive in problem solving

- Effective at managing multiple complex projects simultaneously

- Comfortable preparing and presenting information to leadership

Qualifications:

Education

- Bachelor’s Degree and/or Paralegal Certificate from an ABA-approved program required.

Certificates, Licenses, Registrations:

- Advanced Paralegal Certification (ACP) or Certified Paralegal (CP) preferred.

- Active Notary Public Commission (or ability to obtain within 60 days).

- Participation in professional associations (NALA, NFPA, etc.) encouraged.

Experience:

- Minimum 5–7 years of blended litigation and transactional paralegal experience required.

- Additional 3–5 years of corporate governance, healthcare, insurance, or multi-entity legal experience preferred.

- Experience supporting executives and working across multiple jurisdictions (state, federal, and USVI) preferred.

Skills:

- Strong working knowledge of contract law, litigation procedures, and healthcare/insurance regulatory compliance.

- Advanced legal research, writing, editing, and document management skills.

- Ability to adapt to changing deadlines and manage high-volume workloads.

- Must be a self-learner who demonstrates initiative, professionalism, and consistent follow-through.

Computer & Technical Skills:

- Proficient in online legal research platforms (e.g., Westlaw).

- Experienced in electronic filing with state, federal, and administrative bodies.

- Strong understanding of HIPAA, HITECH, cybersecurity protocols, and secure data handling.

- Proficient in Microsoft O365; Excel proficiency should include formulas, PivotTables, VLOOKUP, and data analysis.

- Competent in Copilot or other GenAI tools, with awareness of risks and limitations (preferred).

- Advanced proficiency in Adobe Acrobat (editing, redacting, combining documents, e-signatures).

- Experience with organizational chart and workflow mapping tools (e.g., Lucidchart).

- Experience with project management platforms (e.g., Microsoft Project) preferred.

- Experience with BI and data visualization tools (Power BI, Tableau) is a plus.

- Experience with contract lifecycle management or legal matter management systems preferred.

HIPAA & Data Privacy Obligations:

This role will have access to Protected Health Information (PHI) and confidential legal materials.

Non-negotiable expectations:

- Maintain absolute confidentiality; no disclosure of PHI or corporate information to unauthorized individuals.

- Work must be conducted in a private, secure environment with a locked workspace.

- Only company-issued and encrypted devices may be used; VPN is required for remote access.

Annual HIPAA/HITECH and cybersecurity training is mandatory. Any breach of confidentiality may result in disciplinary action up to termination and may carry legal penalties.

Work Schedule, Travel, & Responsiveness:

- Occasional travel may be required to support litigation, audits, depositions, or corporate governance meetings across PFOC locations, including the USVI.

- Extended hours may be required during pressing deadlines, litigation events, or regulatory filings.

- Must maintain reasonable responsiveness to urgent legal matters

Environmental Factors / Physical Demands:

Work is performed in a professional office environment. The employee must be able to:

- Communicate effectively with employees, leadership, vendors, and outside counsel.

- Access and input data into computers, legal databases, and online portals.

- Perform repetitive tasks such as typing, reviewing documents, and data entry.

- Lift up to 30 pounds occasionally (e.g., boxes of files, exhibits).

- Bend, reach, kneel, and stoop as needed for file management.

Other Responsibilities:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

- Demonstrates a strong commitment to the mission and values of PFOC.

- Adheres to all company policies and procedures.

- Maintains strict confidentiality of client, personnel, and corporate information.

- Upholds company conduct, professionalism, and attendance standards.

- Performs other duties as assigned.

Drug Free Workplace:

Premier Family of Companies and its affiliates is committed to providing a safe, healthy, and productive work environment for all employees. To achieve this, Premier Family of Companies (“PFOC”) maintains a smoke-free and drug-free workplace. Candidates who receive a conditional offer must complete a pre-employment drug screen. Random and post-incident testing may also be required.

At-Will Employment (Florida):

Please note that employment in Florida is at-will, and either you or PFC may terminate the employment relationship at any time, with or without cause or notice. Nothing in this letter creates a contract for continued employment.

Confidentiality:

You agree to maintain the confidentiality of all proprietary and non-public information obtained during your employment. This includes, but is not limited to, company records, financial data, client and vendor information, business strategies, and any other information not generally known outside the Company. You may not use or disclose such information during or after your employment, except as required in the performance of your duties. All company property and materials must be returned upon separation of employment.

HP123

**Job Locations** _US-FL-Clearwater_

**Job Post Information* : Posted Date** _1 day ago_ _(12/2/2025 10:02 AM)_

**_ID_** _2025-2741_

**_\# of Openings_** _1_

**_Category_** _Legal_