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Working Title: Administrative Suite Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: Normandale Community College

+ **Job ID** : 90580

+ **Location** : Bloomington

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 12/04/2025

+ **Closing Date** : 12/18/2025

+ **Hiring Agency/Seniority Unit** : MN St Colleges & Universities / Normandale CC-AFSCME

+ **Division/Unit** : Office of the President / Office of the President

+ **Appointment Type** : Unlimited, Full-time

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Administrative Suite

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide confidential executive level administrative support and assistance to the members of the Administrative Suite including the Chief of Staff, Provost, and Vice President of Advancement and to run the office of President. Responsibilities include aiding in university-wide communications, event support, purchasing and contract support, and project management for college-wide initiatives. Additionally, this position also serves as a back-up to the Executive Assistant to the President and assists other cabinet members as warranted or directed by the Chief of Staff. The incumbent needs to possess a comprehensive understanding of institutional culture, shared governance, procedures, and policies, with the capacity to navigate complex scenarios and develop solutions autonomously.

This position maintains a high level of confidentiality, and exercises discretion when responding to inquiries. This person needs to have excellent inter-personal skills as well as exceptional organizational skills. Knowledge of computer skills is critical, and a good working knowledge of general office software and equipment is required.

This position will actively advance the college’s strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

Minimum:

+ Two years’ experience providing administrative support in a higher education setting or to senior-level leaders. An associate's degree may substitute for 6 months of experience.

+ Skills in word processing, spreadsheets such as Microsoft Office Suite products including Outlook, Word, Excel, PowerPoint, etc., sufficient to schedule, compose, create, modify, and save calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.

+ Ability to effectively communicate in a professional manner internally and with external partners, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.

+ Administrative, secretarial, and clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work and/or information.

+ Customer service/human relations skills sufficient to interact with diverse audiences in a professional, respectful, and efficient manner.

+ Ability to handle multiple tasks / projects simultaneously with a level of confidentiality.

Preferred:

+ Experience in SharePoint or Workday software programs

+ Experience providing administrative support to multiple executives with competing priorities simultaneously

+ Project coordination or management experience

+ Experience with institutional governance or policy tracking

+ Experience in a professional, customer service-related role

+ Accomplished ability in disseminating, tracking, and handling time-sensitive materials to ensure that deadlines are met.

+ Demonstrated ability to work independently and in a team to solve problems

+ Advanced skills in using computer technology: Microsoft Office, internet, email and calendar systems.

+ Demonstrated ability to solve problems with creativity and innovation

+ Fluency in a second language

+ Ability to analyze highly confidential data, select relevant information and integrate data into meaningful responses and reports.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.