• Accounts Receivable Coordinator

    Aston Carter (New York, NY)


    Accounts Receivable Coordinator

     

    Category: Accounts Receivable; Accounting & Finance

     

    Employment Type: Full-time

    About the Opportunity

    Join a global organization supporting high‑impact, project‑based work. In this outward‑facing role, you’ll collaborate directly with leadership and project managers to drive timely, accurate billing, collections, and cash flow reporting. We’re seeking an AR professional who thrives in fast‑moving, technology‑enabled environments and brings hands‑on Deltek Vision/Vantagepoint experience.

    What You’ll Do

    + Manage reporting and processing of royalty income and project‑based AR across multiple business entities.

    + Monitor aging reports, prepare client‑specific collection plans, and deliver monthly cash flow summaries for senior accounting leaders/CFO.

    + Investigate invoice discrepancies; resolve issues and issue corrected invoices in coordination with project managers.

    + Lead tailored, professional collections outreach; analyze unpaid vs. paid invoices; proactively plan upcoming collection efforts.

    + Prepare AR dashboards, ad hoc analyses for special projects, and executive‑ready reports.

    + Partner with project management, operations, and leadership to ensure accurate billing setup and timely revenue realization.

    Must‑Have Skills

    + Accounts Receivable Expertise: End‑to‑end AR, aging analysis, reconciliation, and collections.

    + Deltek Vision/Vantagepoint: Hands‑on experience in the AEC context.

    + Excel Proficiency: Lookups, pivot tables, reconciliations, and data cleanup.

    + Collections Experience: Client‑tailored, professional email outreach with measurable outcomes.

    + AEC Industry Exposure: Understanding of project‑based billing and contract structures.

    Qualifications

    + Bachelor’s degree in Accounting (or closely related field).

    + Strong interpersonal communication; confident partnering directly with design leadership and PMs.

    + Comfortable adopting new technologies and ERP features; quick learner with a process mindset.

    Work Environment & Schedule

    + Training: 5 days on‑site initially.

    + Hybrid: After ramp‑up, 4 days in office / 1 day remote (remote day may vary based on team coverage).

    + Flexibility: Expect periodic on‑site increases tied to project demands; candidates interested in the role should be open to shifting back to 5 days as needed.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of New York, NY.

    Pay and Benefits

    The pay range for this position is $33.00 - $40.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Dec 15, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.