• Accounts Payable Clerk

    Aston Carter (Linthicum Heights, MD)


    Job Title: Accounts Payable Specialist

    Job Description

    We are seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will ensure accuracy in processing vendor invoices and employee expense reports, and will maintain positive relationships with vendors through effective communication and reconciliation.

    Responsibilities

    + Process vendor invoices and employee expense reports for accuracy.

    + Match invoices with purchase orders and receiving documents to ensure proper billing.

    + Collaborate with service and parts teams to confirm charges.

    + Reconcile vendor statements and promptly resolve any discrepancies.

    + Maintain up-to-date vendor records, including contact and payment details.

    + Prepare and distribute annual vendor tax forms (1099s).

    + Handle payment processing, including check runs, ACH transfers, and wire payments.

    + Assist with month-end closing activities and accrual entries.

    + Respond to vendor inquiries and foster positive working relationships.

    + Ensure compliance with company policies and IRS regulations.

    + Provide documentation and transaction history during audits.

    + Perform additional tasks as needed.

    Essential Skills

    + 2+ years of experience in accounts payable or general accounting.

    + Skilled in accounting software such as Karmak Fusion, QuickBooks, Sage, CDK, or similar platforms.

    + Strong proficiency in Excel and experience working with ERP systems.

    + Exceptional attention to detail and strong organizational abilities.

    + Able to work independently while meeting deadlines.

    + Excellent communication, customer service, and problem-solving skills.

    + Capable of handling sensitive information with discretion.

     

    Additional Skills & Qualifications

     

    + High school diploma required; an associate degree in accounting is a plus.

    + Experience in dealership, logistics, or multi-entity environments (preferred).

    + Familiarity with IRS excise tax documentation and vendor compliance (preferred).

    + Comfortable managing multiple priorities in a fast-paced environment.

    Work Environment

    This role operates Monday through Friday, from 8am to 5pm, in an office environment. You will be working alongside four other team members. The company, established in 1973, is a third-generation family-owned business with a strong reputation for stability and industry leadership, representing major brands like Mack, Volvo, and Hino.

     

    Job Type & Location

     

    This is a Contract position based out of Linthicum Heights, MD.

    Pay and Benefits

    The pay range for this position is $20.00 - $27.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Linthicum Heights,MD.

     

    Application Deadline

     

    This position is anticipated to close on Dec 18, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.