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Title: Centralized Admissions

Department: Clinical Services

FLSA Status: Exempt / Full-Time

Pay: $80/k - $100/k

Job Type: Full-time

Work Location: In person

We offer the Following:

+ Great Benefits Package

Benefits:

+ 401(k)

+ Dental insurance

+ Health insurance

+ Paid time off

We’re looking for a motivated, detail-oriented, and compassionate individual to join our Centralized Admissions Team, supporting hospital partnerships and helping patients access the care they need.

Position Summary:

Centralized Admissions is responsible for managing the referral review and admission processes for assigned facilities from a central admissions office which will be in Utica & Personal Health Care. This role involves effective communication with facilities and referral partners, ensuring a smooth intake process, and maintaining compliance with regulations while enhancing occupancy levels

Essentia Duties & Responsibilities:

+ Work with Admissions management team to improve and optimize the admission process at Personal Health Care

+ Collaborate with facility administrators and nursing directors to support admission needs at each location

+ Coordinating the resident referral and approval process in an efficient manner

+ Establishing & maintaining relationships with local hospitals, physicians & community organizations for the purpose of generating consistent admissions to the facility

+ Understand the admissions process including policy, procedures, assessments & paperwork requirements

+ Maintain knowledge of regulations governing Medicare/Medicaid/Managed Care reimbursement processes

+ Coordinate and implement effective communication with facilities and referral partners regarding admissions and bed availability.

+ Manage the referral intake process, including electronic referrals, e-faxes, and direct inquiries.

+ Review referrals for acceptance based on clinical criteria and communicate admission decisions to referral partners.

+ Confirm payers and partners with the business office on verification of benefits and submission of pre-authorization where required.

+ Maintain knowledge of Federal and State regulations and reimbursement processes (Managed Care, Medicare, and Medicaid).

+ Effectively manage budgeted occupancy levels and enhance census.

+ Alert appropriate department heads and building staff of projected admissions, including orders, special equipment needs, transport time, and room assignments.

+ Maintain a close working relationship with the facility Administrator, Director of Nursing, and Liaison for efficient admission decisions.

+ Maintain a database of medical contacts/community resources and communicate industry trends and regulatory issues to facility staff and community contacts.

+ Complete required data entry of referrals

QUALIFICATIONS:

+ Associate degree in Marketing, Healthcare Administration, or Nursing; bachelor's degree preferred.

+ 2 years of experience as an Admission Coordinator in a healthcare facility or a similar role.

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.