• Administrative Coordinator

    Ophthalmic Consultants of Boston (Waltham, MA)


    Administrative Coordinator

    Ophthalmic Consultants of Boston (OCB)

    • Waltham, MA | 💼 Full-Time

     

    Join one of the region’s leading ophthalmology practices and make an impact every day.

     

    Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support our leadership team and help keep our high-performing organization running smoothly. This is a dynamic role where you’ll manage complex administrative operations, coordinate cross-functional initiatives, and elevate communication across departments—directly contributing to OCB’s mission and patient-centered values.

     

    At OCB, we are guided by our core values: Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility. If you thrive in a collaborative, fast-paced environment and love being the organizational “glue,” we’d love to meet you.

     

    • What You’ll Do

    Administrative & Organizational Support

    + Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence.

    + Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions.

    + Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support.

    + Take on additional administrative tasks to support leadership and organizational needs.

    Communication & Content Management

    + Draft, edit, and proofread internal and external communications, reports, newsletters, and more.

    + Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy.

    + Manage social media content across key platforms.

    + Partner with internal teams to gather information and ensure consistent messaging.

    Data & Digital Tools Management

    + Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership.

    + Support file organization and content management across SharePoint and Microsoft Teams.

    • What You Bring

    + Bachelor’s degree

    + 2+ years of relevant administrative or operations experience

    + Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)

    + Experience with survey platforms (SurveyMonkey, Constant Contact, DocuSign), and WordPress

    + Professionalism, discretion, and the ability to handle confidential information

    + Adaptability in a fast-moving environment with changing priorities

    + Strong written and verbal communication skills

    + Creative, detail-oriented approach to messaging and content

    + Excellent organizational and multitasking abilities

    + Proficiency in major social platforms (Facebook, LinkedIn, Instagram)

    • Why OCB?

     

    Joining OCB means becoming part of a mission-driven team that improves patients’ lives every day. You’ll work in a collaborative environment, support meaningful projects, and grow your administrative expertise within a respected medical organization.

    Benefits Offered:

    + Health & Dental Insurance- eligible 1st day of employment

    + Paid time off and paid holidays

    + Health & Dependent Reimbursement Accounts

    + 401(k) Plan with company contribution

    + Company paid Life and LTD Insurance

    + Employee discounts

     

    To find out more about OCB, please visit our website at www.eyeboston.com. OCB is an Equal Opportunity Employer.

     

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