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Job Description

The Buyer plays a critical role in ensuring the seamless flow of materials required to support production operations. This position is responsible for managing purchase orders, maintaining supplier relationships, and supporting raw material planning to align with production schedules. The role involves close collaboration with planning, materials, and production teams to ensure timely delivery of materials, cost control, and inventory optimization. The Procurement Specialist will also maintain accurate ERP system data, contribute to supplier performance evaluations, and support continuous improvement initiatives through data-driven insights and proactive issue resolution.

RESPONSIBILITIES

Purchase Order (PO) Management

+ Raise and issue POs in Oracle based on demand plans, MRP signals, and planning team input.

+ Ensure accuracy of PO details: pricing, quantity, part numbers, delivery dates, incoterms, and payment terms.

+ Monitor open POs for timely confirmation, shipment, and delivery updates from suppliers.

Supplier Management

+ Act as the main point of contact for assigned raw material suppliers.

+ Follow up on deliveries to ensure on-time arrival to support production schedules.

+ Escalate and resolve any delivery delays, shortages, or quality issues with suppliers.

Raw Material Planning Support

+ Work closely with planners and materials team to ensure alignment between supply and demand.

+ Adjust PO releases based on changes to the production plan or inventory position.

+ Participate in daily Tier meetings and weekly supply/demand reviews.

Inventory & Cost Control

+ Help maintain optimal inventory levels to support Just-In-Time (JIT) manufacturing while avoiding overstocking.

+ Monitor excess, obsolete, and slow-moving material risks.

+ Support efforts to drive down material costs through supplier negotiation and value engineering input.

System Maintenance and Reporting

+ Keep Oracle / Cyber Plan ERP data accurate and up to date (lead times, pricing, MOQ, supplier info, etc.).

+ Assist in updating and maintaining the Key Metrics and KPI Tracker weekly.

+ Contribute data for supplier scorecards, delivery performance, and purchase plan attainment.

Metrics and KPI Management

+ Use metrics to monitor and evaluate supplier performance on:

+ On-Time Delivery (OTD)

+ On Time to Promise Suppler Lines

+ Total lines Delivered from Supplier

+ On-Time to Request Line from Supplier

+ Price Accuracy

+ Support continuous improvement by identifying trends and root causes of supplier issues.

QUALIFICATIONS

+ Minimum 1-2 years of experience in procurement or purchasing, preferably within the HVAC or manufacturing industry.

+ Bachelor's degree in supply chain management, Business Administration, or a related field (preferred).

+ Strong negotiation skills and experience in supplier management.

+ Proficiency in Oracle EBS and Microsoft Office Suite (Excel, Word, PowerPoint).

+ Excellent communication and interpersonal skills.

+ Strong analytical and problem-solving abilities.

+ Ability to work independently and as part of a team in a fast-paced environment.

+ Familiarity with ERP systems and procurement tools.

PHYSICAL & ENVIRONMENTAL DEMANDS

+ The role is primarily based in a manufacturing facility, requiring regular site visits and interaction with production teams.

+ Required to wear personal protective equipment (PPE) and adhere to safety protocols.

+ The role involves extended periods of sitting in front of a computer.

+ Occasional standing or walking may be required during meetings, presentations, or site visits

+ Work is primarily conducted in an office environment with controlled temperature and lighting.