• Accounting Clerk

    Robert Half Finance & Accounting (Santa Ana, CA)


    Description

    The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.

    Key Responsibilities

    Accounts Receivable (AR)

    • E-deposit client payments and post payments to the accounting system

    • Track payments and follow up with clients on past due balances

    • Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs

    Accounts Payable (AP)

    • Assist in vendor setup including document compliance, credit application, and maintain vendor records

    • Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any

    • Assist in preparing weekly check runs

    • Answer vendor inquiries regarding payment status

    • Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed

    Subcontractor Compliance

    • Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary

    • Monitor expiration dates and follow up for updated paperwork

    • Ensure all subcontractors meet company and project compliance standards

    • Assist project manager with preliminary liens and releases as projects progresses and completes

    General Accounting Support

    • Assist the Controller with book closing tasks

    • Help maintain organized digital and physical files

    • Support special projects and general administrative duties as needed

    Qualifications

    • Experience in accounting or bookkeeping

    • Construction industry experience a plus

    • Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)

    • Strong Microsoft Excel and organizational skills

    • Ability to manage multiple tasks and meet deadlines

    • Excellent attention to detail and communication skills

    Requirements Accounts Payable (AP), Accounts Receivable (AR), QuickBooks, Data Entry, Invoice Processing, Sage 100

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .