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Admissions Coordinator - Veterans Community Living Center at Fitzsimons in Aurora

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Admissions Coordinator - Veterans Community Living Center at Fitzsimons in Aurora

Salary

$2,489.54 - $3,486.46 Biweekly

Location

Aurora, CO

Job Type

Full Time

Job Number

ILG 00534 12/4/2025

Department

Colorado Department of Human Services

Division

OAADS - Colorado State Veterans Home at Fitzsimons

Opening Date

12/04/2025

Closing Date

12/15/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1919 Quentin Street, Aurora, CO 80045

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Christine Koter - [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies

Office of Adult, Aging, and Disability Services

Colorado Veterans Community Living Center at Fitzsimons

Colorado Veterans Community Living Center (VCLC) at Fitzsimons is a beautiful 180-bed, skilled nursing facility serving Colorado’s veterans. We strive to honor and respect those living in our community through companionship and person-centered care while providing a comfortable and safe place to live. At Fitzsimons, we provide long-term care and short-term rehab and have a secure memory care neighborhood. We are conveniently located on the medical campus with UC Hospital and the Aurora VA Medical Center. Fitzsimons celebrates a low 14% staff turnover rate and substantial longevity among staff.

Visit us online at: www.colorado.gov/cdhs/veteranshomes/fitzsimons

Opt-in below to receive text message updates on CDHS recruiting events!

CDHSCareers

Description of Job

While in this position, you are required to work at your assigned work location during your scheduled work times. Please note: Work arrangements are subject to change at any time.

This position will perform initial assessments including but not limited to payer source identification/verification, veteran status verification, service connection verification to ensure the individual meets the criteria required by the facility for custodial or skilled nursing care. This individual will work closely with potential residents and their families to ensure they are informed of resources required for the admission process. This position, in conjunction with the admissions coordinator, coordinates the application and admission process and will work with hospital discharge planners, hospital and community social workers, home care agencies, veteran service officers, veteran organizations and other agencies and individuals throughout the State to generate admissions to the facility and coordinate the admission of qualified residents. This position will work with community organizations to solicit their involvement and support of the facility, educate hospital/assisted living/independent living/other community providers about the services offered at Fitzsimons and assist in assessing potential admissions.

Additionally, as the Admissions Coordinator you will:

Act as the initial first impression of Fitzsimons and as an ambassador for Fitzsimons in the community. You will acts as primary point of contact regarding potential admissions and re-admissions providing information on the nursing home to the public regarding eligibility, charges and services to include but not limited to the following:

+ Scheduling appointments, conducting tours, makes follow-up contact as needed to families and referrals sources, and admission generating telephone contacts.

+ Interviews residents and families in person or by phone (at hospitals, homes, or other facilities) and provides a detailed analysis and assessment of the residents payer source, veteran status and other information as needed to the multidisciplinary team to determine appropriateness of placement.

+ Foster relationships with discharge planners and develop new relationships with potential resources for referrals.

+ Ensures that all necessary documentation is completed prior to admission.

+ Prepares welcome bags for new residents, completes new resident welcome protocol, and prepares packets of information as needed.

+ Assists with direct mail campaigns-mail merge, label printing, and envelope stuffing. Assists with preparing articles, photographs and forms for quarterly newsletter.

+ Communicate effectively and build relationships with a variety of community referral sources, including but not limited to, hospital discharge planners/case managers, VA regional office staff, physicians and other stakeholders and organizations as needed throughout Colorado to maximize the number of admissions from these resources. Ensures that all VA and in-house tracking is completed in a timely manner

+ Consults with community resources for admission/discharge planning.

+ Assists with development and maintenance of a detailed referral log, referral source targeting lists, resident wait list and other targeting activities as needed.

+ Participates in a variety marketing activities/initiatives as requested by Marketing/Admissions Director.

+ This position will be responsible for knowing CMS, VA and CDPHE regulations in order to determine if the potential admission is an appropriate placement for the facility.

+ Other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

Six (6) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

CONDITIONS OF EMPLOYMENT:

+ CDHS employees (all Direct contact with vulnerable persons):

Full Background Check: CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adult Mental Health Institutes, Regional Centers, Veterans Community Living Centers)

+ This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

+ Disclose that information on the application.

+ Explain why the prior termination or resignation should not disqualify you from the current position.

+ Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination, and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

+ Preferred Qualifications & Competencies:

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test.

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions, as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website.

+ You or your representative must sign and submit the official appeal form for review.

+ You can find the official appeal form here (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202025.pdf) .

+ You must deliver the official appeal form to the State Personnel Board:

+ By email ([email protected]), or

+ Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

+ Hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or

+ Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action

Contact the State Personnel Board for assistance:

+ At (303) 866-3300, or

+ Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.

Supplemental Information

How to apply to the State of Colorado (https://www.youtube.com/watch?v=bKuwGdPpOW0)

(YouTube Video, Runtime 3:59, Closed Captions Available)

The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)

For additional recruiting questions, please contact [email protected]

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits, including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

+ Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) and dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) health plans

+ Employer-supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)

+ 11 paid holidays per year, plus vacation and sick leave

+ State of Colorado Employee BenefitHub Resource Center (https://stateofcolorado.benefithub.com/app/home)

+ Employee Wellness program

+ Excellent work-life programs, such as flexible schedules, training, and more

+ Remote work arrangements for eligible positions

+ *Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) .

Our Values

+ We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families, and communities we serve. We commit to respect, fairness, and access in every decision, policy, and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

+ Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

+ We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

+ Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

+ We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

+ Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected] .

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll-Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g., uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application, 1) ensure your documents are PDF or Microsoft Word files, and 2) close the document before you attempt to upload (attach) it.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

+ Yes

+ No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is also listed on your application under work experience).

04

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.

05

Describe your experience acting as the primary point of contact for potential admissions in a long-term care, nursing home and/or a sub acute rehab setting.

06

How have you cultivated and maintained relationships with community referral sources such as hospital discharge planners, case managers, and VA regional office staff?

07

This role requires reviewing various military documents (e.g., DD-214) and VA forms (1010-EZ, 1010-SH). Describe your experience with these documents.

08

Families considering nursing home care are often stressed and emotional. Provide an example of a difficult conversation you had with a family or potential resident who was misunderstanding the process or finding the process overwhelming.

09

What medical diagnoses are you familiar with related to something a Veteran may experience?

10

How would you determine what level of acuity an admission would be?

11

How would you determine what level of care/acuity your building can accept currently? Does a buildings acuity level remain the same or change?

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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